Personal Assistant to Founder in Belfast

Job description

Personal Assistant to Founder (Full-Time, In-Office)

Location: Belfast

Hours: Full-Time (Monday–Friday, in-office) £26,000-£28,000 a year.

Reports to: Founder & CEO

About the Role

We’re looking for a highly organised, proactive Personal Assistant to support the Founder of a fast-growing e-commerce brand. This is a dynamic and hands-on role that blends executive support, content coordination, and operational assistance.

Your first priority will be ensuring the Founder’s day runs smoothly — managing their inbox, calendar, and communications — while also helping bring ideas to life across social media, content creation, and company operations. No two days will be the same; one day you might be editing a YouTube video or scheduling tweets, and the next you might be booking appointments or liaising with suppliers to resolve technical or logistical issues.

If you’re resourceful, tech-savvy, and love variety, this is the perfect role for you.

Key ResponsibilitiesExecutive Support

• Manage and organise the Founder’s inboxes (email, LinkedIn, and other platforms), ensuring important messages are prioritised and responded to promptly.
• Manage the Founder’s calendar — scheduling meetings, calls, travel, and personal appointments.
• Anticipate needs and proactively handle administrative tasks before they become urgent.

Content & Social Media

• Schedule and post content across platforms including LinkedIn, X (Twitter), TikTok, YouTube, and email newsletters.
• Help plan and ideate content with the Founder and creative team.
• Proof, edit, and repurpose content for different channels (e.g., trimming clips, writing captions, polishing LinkedIn posts).
• Coordinate filming schedules and upload workflows for video content.

Operations & Admin

• Maintain and update spreadsheets and databases (e.g., content calendars, analytics, task trackers, etc.).
• Complete varied manual and problem-solving tasks such as booking appointments, arranging logistics, or troubleshooting with suppliers.
• Support general business operations when required — including helping with order fulfilment, customer service, or ad hoc company projects.

What We’re Looking For

• Highly organised and detail-oriented — able to manage multiple priorities at once.
• Strong communicator — clear, professional writing and confident digital communication.
• Tech-savvy — comfortable using tools like Google Workspace, ClickUp/Notion, Canva, Excel/Sheets, and social media scheduling tools.
• Creative eye — enjoys helping shape content ideas and understands tone, aesthetics, and storytelling.
• Problem-solver — resourceful, adaptable, and able to figure things out without hand-holding.
• Hands-on mindset — happy to get involved in practical or operational tasks when needed.

Nice to Have

• Experience in social media management or content creation.
• Experience supporting founders, executives, or entrepreneurs.
• Interest in e-commerce, marketing, or creative industries.

Why Join Us

You’ll be working directly with the Founder of one of the UK’s fastest-growing mystery box brands — with exposure to marketing, operations, creative strategy, and leadership in a fast-paced startup environment. You’ll learn how to run and scale a modern e-commerce business, while playing a vital role in its daily rhythm.

Extra information

Status

Open

Education Level

Secondary School

Location

Belfast

Type of Contract

Part-time jobs

Published at

28-11-2025

Profession type

Retail

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English