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Executive Assistant (Legal) in London

Job description

Executive Assistant (Legal)

Some careers open more doors than others.

If you’re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

As an HSBC employee in the UK, you will have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution.

The HSBC Global Legal function plays an important role in protecting the Group’s reputation by helping to future-proof the organisation through robust legal risk and issue advisory. The team offers a diverse range of legal skills, jurisdictional experience and practice specialisms across all countries and territories in which our businesses operate.

We are currently seeking an experienced individual to join this team in the role of Executive Assistant (Legal)

In this role you will provide high quality, professional and comprehensive Executive Administrative support to the Global General Counsel, Global Banking & Markets, HSBC Bank plc and HSBC Europe General Counsel.

  • Extensive diary management for the General Counsel and the senior management team (2-3 lawyers);
  • Coordinate and administer board level Executive Committees and meetings, preparing agendas and papers, circulating information;
  • Travel co-ordination (domestic and international business trips);
  • Assist the General Counsel and Senior Management team with HR issues, raising HR Direct cases;
  • Arrange internal and external meetings, conferences, on/off sites and townhalls and liaising with the hospitality, catering, AV and IT teams; 
  • Formatting and amending docs, creating and formatting presentation slides;
  • Processing expenses;
  • Executive Assistant teams coverage in GBM Legal and in Group Legal (from time to time) ie. annual leave coverage

To be successful in this role you should meet the following requirements:

  • Experience working with executive stakeholders in a similar role 
  • Experience in legal support roles either with law firms or in-house legal teams
  • Proficient in IT packages (Word, Excel, Powerpoint, Sharepoint)
  • Previous EA experience
  • Proactive diary management, including rescheduling conflicting appointments using judgment
  • Ability to plan and organise workload, taking into account conflicting priorities
  • Strong relationship skills / ability to communicate effectively both in writing and verbally
  • Ability to deal with internal and external senior clients and to act as a gate keeper for your coverage team
  • Ability to prioritise and deal with multiple requests at one time
  • Ability keep calm under pressure
  • Ability to work accurately under pressure of tight deadlines

The base location for this role is London.

You’ll achieve more when you join HSBC.

HSBC is committed to building a culture where all employees are valued, respected and opinions count.  We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

As a business operating in markets all around the world, we believe diversity brings benefits for our customers, our business and our people. This is why HSBC is committed to being an inclusive employer and encourages applications from all suitably qualified applicants irrespective of ethnicity, religion, age, physical or mental disability/long term health condition, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by local law in the jurisdictions in which we operate. Within the work place you will have access to various employee resource groups which aim to promote and achieve a healthy work / life balance and support our diversity ambitions.  HSBC has in place processes in order to avoid nepotism, which means to avoid creating circumstances in which the appearance or possibility of conflicts of interest may exist within the hiring process.

We want everyone to be able to fulfil their potential which is why we provide a range of flexible working arrangements and family friendly policies

Recruitment Helpdesk: 
Email: hsbc.recruitment@hsbc.com 
Telephone: +44 2078328500

Extra information

Type of Contract
Graduate jobs
Profession type
Full UK/EU driving license preferred
Car Preferred
Must be eligible to work in the EU
Cover Letter Required

London | Legal Jobs | Graduate jobs