Interim Company Secretarial Assistant - 12 month FTC - 3684 in London Area

Job description

Our client, an international management consultancy seeks a candidate with some previous experience to join the small company secretarial team to help support their day-to-day activities during a particularly busy time - due to some extra projects that need to be completed over the next 12 month period. The company secretarial team of 5 professionals is part of the wider legal team, based in East Croydon. This full time interim role can be offered on a hybrid basis, 2 days a week in the office, 3 from home.

This role involves supporting the varied workload of a busy Company Secretariat which provides advice and support to stakeholders in a large international group of companies. This position requires a company secretarial professional with strong communication skills.

Duties include:

- Document Execution Process – the handling of the daily workload of incoming contracts, deeds, licences, leases, sub-consultancy agreements etc. And processing them for execution by the directors.

- Filing of executed Board Minutes, Resolutions, Bank Mandates etc. In Minute Books.

- Filing of executed PoAs and other legal documents in SharePoint digital folders.

- Processing of legal documents to be notarised, consularised and apostilled.

- Processing of purchase orders and invoices.

- Creation of Structure Charts.

- Ad-hoc core company secretarial duties, under supervision, e.g. Annual compliance work, confirmation statements, drafting of board minutes and shareholder resolutions etc.

- Assisting with the filing of statutory changes, local appointments, changes to corporate structure of international subsidiaries, branches and similar.

- Preparation of powers of attorney based on standard in-house templates and the updating of non-standard powers of attorney, which have been prepared externally.

- Updating the Diligent Database and SharePoint filing system to record statutory changes.

- Provision of KYC/DD/AML documentation as may be requested

Extra information

Status

Open

Education Level

Secondary School

Location

London Area

Type of Contract

Part-time jobs

Published at

19-06-2025

Profession type

Logistics jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English