Unfortunately, this job is not active.

Team PA in London Area

Madison Hive is looking for an Team PA in London Area

Job description

Job Title: Team PA

Location: Central London - 5 days office-based

Job Type: Full Time


Our client is a UK based owner, developer, and operator, of urban commercial real estate. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers across the business. This is a varied role that combines high-level PA support with front-of-house and facilities responsibilities, requiring strong organisational skills, professionalism, and a hands-on approach.

Working closely with multiple department heads, notably Asset Management, you’ll play a key role in ensuring the smooth running of day-to-day operations while helping deliver a high-quality workplace experience.


Key Responsibilities:


Diary & Travel Coordination

  • Manage complex diaries, book travel, schedule meetings, and coordinate conference calls/video meetings.
  • Provide full administrative support to a range of senior stakeholders.

Meeting & Event Support

  • Organise internal and external meetings, agendas, and action tracking.
  • Assist with office-based events and socials, including catering and setup.

Correspondence & Documentation

  • Draft and format emails, reports, presentations, and correspondence.
  • Ensure all documents are professionally prepared and filed.

Office Administration

  • Handle incoming/outgoing post, manage couriers, keys, lockers, and general supplies.
  • Process expenses and raise invoice paperwork as required.
  • Monitor and replenish consumables and stationery stock.

Facilities Support

  • Liaise with external contractors and suppliers (cleaning, plant maintenance, etc.).
  • Oversee building access cards, lighting, cleanliness, and daily workplace standards.
  • Coordinate with the on-site maintenance team to manage faults and repairs.

Health & Safety

  • Conduct fire safety inductions, manage the fire logbook and alarm tests.
  • Schedule fire extinguisher checks and maintain first aid kits/training compliance.
  • Ensure all statutory compliance documentation is current and recorded.

Project & Ad Hoc Support

  • Lead or assist on small projects and workplace initiatives as required.

Internal Communication

  • Screen calls and messages, and act as a key point of contact across departments.


What We’re Looking For:


Essential:

  • Proven experience in a business support, PA, or team assistant role.
  • Strong Microsoft Office skills, particularly PowerPoint.
  • Highly organised with excellent time management.
  • Confident working across multiple teams with competing priorities.

Desirable:

  • Experience within a property or real estate environment.
  • Background in facilities, front-of-house, or office management roles.

Extra information

Status
Closed
Education Level
Secondary School
Location
London Area
Type of Contract
Part-time jobs
Full UK/EU driving license preferred
No
Car Preferred
No
Must be eligible to work in the EU
No
Cover Letter Required
No
Languages
English

Part-time jobs | Secondary School