Team PA in London Area

Job description

Job Title: Team PA

Location: Central London - 5 days office-based

Job Type: Full Time

Our client is a UK based owner, developer, and operator, of urban commercial real estate. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers across the business. This is a varied role that combines high-level PA support with front-of-house and facilities responsibilities, requiring strong organisational skills, professionalism, and a hands-on approach.

Working closely with multiple department heads, notably Asset Management, you’ll play a key role in ensuring the smooth running of day-to-day operations while helping deliver a high-quality workplace experience.

Key Responsibilities:

Diary & Travel Coordination

• Manage complex diaries, book travel, schedule meetings, and coordinate conference calls/video meetings.
• Provide full administrative support to a range of senior stakeholders.

Meeting & Event Support

• Organise internal and external meetings, agendas, and action tracking.
• Assist with office-based events and socials, including catering and setup.

Correspondence & Documentation

• Draft and format emails, reports, presentations, and correspondence.
• Ensure all documents are professionally prepared and filed.

Office Administration

• Handle incoming/outgoing post, manage couriers, keys, lockers, and general supplies.
• Process expenses and raise invoice paperwork as required.
• Monitor and replenish consumables and stationery stock.

Facilities Support

• Liaise with external contractors and suppliers (cleaning, plant maintenance, etc.).
• Oversee building access cards, lighting, cleanliness, and daily workplace standards.
• Coordinate with the on-site maintenance team to manage faults and repairs.

Health & Safety

• Conduct fire safety inductions, manage the fire logbook and alarm tests.
• Schedule fire extinguisher checks and maintain first aid kits/training compliance.
• Ensure all statutory compliance documentation is current and recorded.

Project & Ad Hoc Support

• Lead or assist on small projects and workplace initiatives as required.

Internal Communication

• Screen calls and messages, and act as a key point of contact across departments.

What We’re Looking For:

Essential:

• Proven experience in a business support, PA, or team assistant role.
• Strong Microsoft Office skills, particularly PowerPoint.
• Highly organised with excellent time management.
• Confident working across multiple teams with competing priorities.

Desirable:

• Experience within a property or real estate environment.
• Background in facilities, front-of-house, or office management roles.

Extra information

Status

Closed

Education Level

Secondary School

Location

London Area

Type of Contract

Part-time jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English