Business Administrator - Stoneblower in Derby

Job description

About the Role

Provide support to the Maintenance Manager and Heavy Maintenance Manager in delivering an efficient and optimised service to the business. Maintaining records of Network Rail fleet assets in-line with company policies and procedures. Also ensuring weekly management and contractual reports are distributed as required.

• Competent in the use of Fleet Asset management system.
• Proven ability to work to changing deadlines and able to multi-task.
• Ability to gather robust data and produce clear concise reports.
• Timely preparation of reports.
• Ability to communicate at all levels.

Responsibilities

• Update FAMS to close scheduled maintenance work-orders, including the electronic attachment of completed and certified maintenance documentations
• Creating unscheduled maintenance Work-Orders in FAMS and subsequently closing out with electronic attachment of completed and certified maintenance documentations
• Creating work arising Work-Orders in FAMS
• Maintaining and update a register of unscheduled faults
• Monitoring of outstanding work orders
• Liaise with 3rd party contractors within the Maintenance department to arrange bookings and site visits
• Prepare requisitions, arrange purchase order numbers and expedite purchase orders, while updating end users on delivery dates
• Liaise with the internal planning department on machine arrival and departure dates
• Review Q-Pulse asset management tracker for asset availability and calibration dates
• Develop and distribute maintenance packs in line with maintenance schedule
• Order repair parts through Harsco stores team and update work arising documents
• Manage the upkeep of the master maintenance tracking excel document
• Take meeting minutes and distribute to copy holders, where necessary

Qualifications

• Mathematics & English GCSE (or equivalent)
• Experience in Excel and Microsoft Access
• Prior experience in an administrative role
• Proficient IT skills

Required Skills

• Excellent working knowledge of Microsoft Office including Word, PowerPoint and Excel, with the ability to analyse numerical data and produce clear reports
• Proficient in Microsoft Office
• Advanced Excel

Equal Opportunity Statement

Harsco is committed to diversity and inclusivity in the workplace, ensuring equal opportunities for all employees and applicants.

Extra information

Status

Open

Education Level

Secondary School

Location

Derby

Type of Contract

Part-time jobs

Published at

02-07-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English