Studio Coordinator in Hove

Job description

About Us 

We are Act III, a game development studio based in Brighton & Hove, working on an exciting unannounced AAA project. We believe in the power of diverse talents coming together to build experiences for everyone. We are a team of talented individuals from various backgrounds and disciplines, looking for an experienced Studio Coordinator to support the team and the studio's continued growth. 

The Role 

This is a hands-on role at the heart of the studio. We’re looking for a proactive self-starter to help keep our studio running smoothly day-to-day. You'll be the welcoming face of the studio, ensuring our spaces are comfortable, well-maintained, and set up for productive and creative work. You’ll support the wider team by managing travel bookings, coordinating team gatherings, and making sure everyone has what they need to thrive. You’ll also help nurture our collaborative culture and contribute to the positive energy of our studio. 

This is a part-time role, ideally three or four mornings a week, but we are very flexible.

Key Responsibilities 

Studio 

• Assisting with studio management tasks, such as dealing with deliveries, distribution, and ensuring the studio is always kept tidy 
• Being the first point of call to greet visitors and couriers 
• Checking stock levels, ordering studio supplies and replenishing 
• Dealing with any facility issues and liaising with relevant contractors 

Team Assistance 

• Arranging quarterly team gatherings, including researching and making bookings 
• Booking transport and accommodation for team travel 
• Assisting with diary management, including booking departmental meetings 
• Reconciling credit card usage, processing expenses through the studio’s expenses system 
• Supporting the Central Services team with admin tasks and new starters 
• Purchasing tickets for events and conferences 
• Creating and ordering studio merchandise for conferences and events 
• Updating the website and posting to social media accounts 

You Will Have

• A positive attitude and a creative problem solver 
• A keen eye for detail and be highly organised 
• Fantastic time management skills and ability to multitask and prioritise 
• The flexibility to adapt to changing work demands 
• Excellent written and verbal communication skills 
• A desire to work in a creative, fast-paced environment 
• A commitment to supporting our core values and culture 
• 1 - 2 years previous experience in a similar position 

Bonus Points  

• Experience in implementing health & safety procedures 
• Knowledge of fire safety regulations 
• Previous Experience in facilities management 

Why Join Us?

• Competitive salary
• Generous annual leave, including bank holidays, and studio closure over the Christmas period 
• Flexible working  
• Private Medical Insurance, dental and optical cover 
• Group Income protection 75% salary 
• Group Life Insurance x 4 salary 
• Cycle to Work and Tech Schemes - salary sacrifice cycle and tech purchase schemes with tax savings 
• Enhanced maternity and paternity leave  
• Enhanced pension contribution 
• Interest-free annual season ticket loan 

We are committed to building a diverse and inclusive workforce and warmly encourage applications from individuals of all backgrounds, especially those from disadvantaged or underrepresented groups and global minority communities. We are proud to be an equal opportunity employer and ensure fairness at every stage of the recruitment and hiring process. 

We also strive to provide an accessible and accommodating application experience. If you are a qualified individual with a disability and need a reasonable accommodation to participate in the application or interview process, please contact us – we're happy to help. 

We have recently been made aware of increasing occurrences of scams where individuals are posing as HR representatives of companies in the games industry, to gain personal information, such as conducting interviews or sending offers of employment over email, text, or over instant messaging services. These scams can be quite sophisticated and appear legitimate. 

Act III interviews are only ever conducted over video calls or in person. We would never ask for personal details prior to an interview.

If you believe you have been a victim of such a scam, you may fill out a complaint form here https://lnkd.in/em6e5Qkv and https://lnkd.in/g2vbT5i detailing as much as possible.

Extra information

Status

Open

Education Level

Secondary School

Location

Hove

Type of Contract

Part-time jobs

Published at

09-07-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English