Office Coordinator in City of London

Job description

Casablanca Paris represents a unique vision of luxury, blending Parisian elegance with multicultural influences. Dedicated to exceptional craftsmanship, modern sophistication, and a free-spirited ethos, Casablanca Paris offers more than just fashion; it offers an immersive luxury experience.

We are looking for a proactive and highly organised Office Coordinator to join our team and ensure the smooth day-to-day running of our London office. This is a hands-on role that’s ideal for someone who enjoys creating a welcoming, well-functioning workspace and can confidently juggle varied operational tasks.

The Role

• Act as the point of contact for deliveries, visitors, and general enquiries.
• Help implement and maintain office policies and ensure smooth communication across the team.
• Maintain a tidy, safe, and well-functioning office/studio space, ensuring all common areas are presentable and welcoming.
• Manage all stationery and supplies: keep stock levels up, place orders as needed, and track deliveries.
• Oversee general maintenance and repairs: liaising with vendors and service providers to resolve any issues promptly.
• Maintain Health & Safety documentation: fire safety checks, fire registers, and compliance with relevant guidelines.
• Support HR administration: coordinate schedules for interns and work experience students, onboarding logistics, and record-keeping where needed.
• Manage travel arrangements for freelancer team members as required using company travel agency.
• Coordinate logistics for meetings and team events: booking venues and organising setup.
• Plan and organise office celebrations, social gatherings, and team parties.
• Assist with any other ad hoc duties as required to support the team.

The Candidate

• Previous experience in an office support or front-of-house roles.
• Strong organisational and multitasking skills, with keen attention to detail.
• Excellent communication skills, confident dealing with all levels of staff, visitors, and external partners.
• Comfortable working independently and taking initiative.
• Ability to lift and move items up to 20kg (e.g., deliveries, office supplies).
• Proficient in using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, to support day-to-day administrative tasks.
• Positive, can-do attitude with a friendly and professional demeanor.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Part-time jobs

Published at

09-07-2025

Profession type

Retail

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English