Administrative Assistant in Bellshill

Job description

Job Title – Contract Administrator

Location – Bellshill – ML43NJ

Contract Length – 7 months initially – potentially longer

Pay Rate – £12.75

A professional and courteous manner at all times; with the ability to communicate effectively with Colleagues, Managers and Customers etc. Provide direction and assistance to operational personnel.

1. Excellent communication skills, including answering telephone calls, communicating with Engineers, Customers, suppliers and sub-contractors as and when required
2. Assigning work to soft services providers to ensure all consumables, waste, window cleaning, Pest Control, contractual obligations are met fully
3. Collating meter readings, chasing engineers for completion, and associated reporting
4. Daily reactive reporting to the client
5. Assigning subcontractor reactive work orders to the relevant subcontractor
6. Ensuring Sub-contractor Planner is accurately maintained at all times
7. Completion of the monthly client performance dashboard report
8. Raising Purchase Orders and receipting invoices with meticulous attention to detail
9. Problem solving – assisting with operational problems and finding a resolution through CAFM systems, Coupa, SAP, Magellan etc
10. Assisting the Account Manager with all aspects of the operation including but not limited to booking travel, organising meetings, completing Spreadsheets and writing performance reports
11. Proficient IT skills; with the ability to use various computer packages proficiently, including, SAP, Planon, Coupa, Word and Excel.(Training on SAP/Planon & Coupa).Also accessing and updating Customers Portals
12. Other administrative duties as required to support business needs

Qualifications or Required Experience:.

Proficient user of MS Office Applications including Word and Excel. Ideally a working knowledge of SAP, Planon and Coupa, although training will be given on these applications.

1. A professional and courteous manner is required at all times; ability to communicate effectively with colleagues, managers and customers.
2. Excellent organisational skills; the ability to manage and organise heavy workloads, prioritising relevant business needs
3. Excellent interpersonal skills, the ability to understand and liaise with others

Extra information

Status

Open

Education Level

Secondary School

Location

Bellshill

Type of Contract

Part-time jobs

Published at

09-07-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English