Document Controller / PA in London Area

Job description

Job Title: Document Controller / Team Secretary

Location: London

We’re working with a close-knit team of five delivering high-quality fit out and construction projects. As we grow, we’re on the lookout for someone who thrives in a fast-paced environment, enjoys variety, and wants to take ownership of both project support and office life.

We’re looking for a proactive and personable Document Controller / Team Secretary, someone who’s confident using Procore is essential, happy to roll their sleeves up, and keen to play a central role in the smooth running of both site and office operations.

This isn’t just a support role - the right person will become the go to organiser for the team, eventually stepping up to oversee our wider Document Control function and act as a Business PA/Manager to the leadership team.

What you’ll be doing

Document Control (Procore-focused)

• Set up and maintain Procore for live projects, ensuring smooth access and usage across the team.
• Upload, track, and manage drawings, documents, RFIs, submittals and reports.
• Liaise with site teams, subcontractors, and consultants to keep project documentation up to date and well organised.
• Ensure document version control and compliance is maintained across all projects.

Team & Office Support

• Act as the central point of contact for the team — keeping things organised, on track, and moving forward.
• Assist with scheduling, meeting coordination, and basic diary management.
• Support wider admin tasks including travel booking, event planning, and report formatting.
• Manage office supplies, IT needs and facilities – keeping the space tidy, stocked and efficient.
• Welcome visitors, handle phone enquiries and keep the day-to-day running smoothly.

Future-facing responsibilities

• Opportunity to step up and oversee document controllers as the team grows.
• Provide business support to directors – from managing calendars and preparing board packs to helping with business processes and internal coordination.
• Help shape the role and improve how we work, with plenty of scope to add your own flair.

What we’re looking for

• Strong experience with Procore (essential).
• Construction or design & build industry experience preferred.
• Super organised, hands-on, and happy to multitask across varied responsibilities.
• A natural team player with great communication skills – confident, friendly and professional.
• Positive, can-do attitude – willing to help wherever needed and suggest improvements.
• Ambitious and ready to grow with the role and business.
• Able to thrive in a small team and make a big impact.

Why join us?

• Opportunity to shape your own role and grow into a Business Manager/PA position.
• Join a tight-knit, friendly team doing exciting work in a dynamic environment.
• Make a real impact and take on new responsibilities as the business evolves.
• Central London location with strong team culture and a supportive atmosphere.
• Competitive salary and benefits package

Extra information

Status

Closed

Education Level

Secondary School

Location

London Area

Type of Contract

Part-time jobs

Profession type

Design / Fashion

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English