Project Coordinator (Retail) in City of London

Job description

Project Coordinator Retail

Location: United Kingdom (with frequent travel across EU countries)

Department: Retail Expansion Department

Reports To: Regional Store Development Manager / Head of EU Retail Expansion

Travel Requirement: Frequent business travel across Europe (project-based)

About POP MART:

Founded in 2010, POP MART is a market-leading entertainment company and a global champion of designer toy culture. Through global artist development, IP operations, and designer toy culture evangelism, we have built an integrated platform covering the entire designer toy value chain. Besides our original and iconic IPs such as Molly, Hirono, SKULLPANDA, and LABUBU, POP MART collaborates with top-tier toys and lifestyle brands including Disney, Universal Studios, and Sanrio to create collectible art toys featuring their iconic characters.

POP MART has established a strong presence across key European markets, including the UK, France, Italy, Netherlands, Germany and Spain. As part of our strategic growth initiatives, we are focused on expanding our retail network into additional high-potential markets across Europe, continuing to strengthen our brand's position in the region.

For more information, please visit

www.popmart.com

and our LinkedIn Career page.

What to Expect:

POP MART is a boutique-sized company with a young and multicultural team where you can expect to:

• Gain valuable professional experience covering the entire retail life cycle
• Have the opportunity to work with people from different countries and cultures in a collaborative environment
• Receive structured customer service, retail operations, and product training
• Be proactively involved in the company’s growth

Benefits:

POP MART offers our employees:

• Selected POP MART toys as appreciation gifts every month
• A structured bonus scheme in line with the company’s and the individual’s performance
• Comprehensive training and development programs
• Regular team social events
• Paid rest breaks

Role Overview:

POP MART is seeking a highly organized and proactive Project Coordinator to join our Retail Store Expansion Department. This role will play a key part in the successful go-to-market (GTM) execution of physical retail store openings across the UK and EU regions. The ideal candidate will bring strong project management experience, preferably within the construction, retail rollout, or commercial property sectors.

The Project Coordinator will serve as the bridge between internal departments and external partners, ensuring that each project progresses smoothly from concept to store opening. This includes coordinating with internal teams (Construction, Visual Merchandising, Marketing, Retail, Supply Chain, Legal, and Finance) and external stakeholders such as landlords, project managers (PM), general contractors (GC), and local consultants.

Key Responsibilities:

• Support the day-to-day coordination of retail store opening projects across Europe

• Track project timelines, prepare status updates, and flag risks or delays for early intervention

• Liaise with internal departments (e.g. Retail Ops, HR, IT, VM) to ensure their deliverables are scheduled and completed on time

• Work with external suppliers and partners (e.g. Contractors, local consultants, equipment vendors) to collect documents and manage approvals

• Maintain central project trackers and documents (e.g. Lease summaries, landlord requirements, fit-out progress, store opening checklists)

• Support with local administrative requirements such as insurance, waste management, and security setup

• Organise and join site visits, store handovers, and pre-opening checks, ensuring

Requirements:

• Experience in project management (retail construction), store development, or real estate, preferably in UK or EU countries.
• Experience coordinating cross-functional teams and external vendors in a fast-paced, deadline-driven environment.
• Familiarity with construction terms and processes; able to read and interpret CAD drawings.
• Strong ability to manage multiple tasks and projects simultaneously under pressure.
• Excellent written and verbal communication skills; capable of drafting clear meeting summaries, reports, and SOPs.
• Demonstrated ability to build and maintain relationships with landlords, contractors, consultants, and vendors.
• Resourceful and proactive in identifying new partners and building local vendor networks.
• Must hold a valid work visa/residency in the UK for employment.
• Must be eligible to travel freely across Europe (Schengen or equivalent access).
• Fluent in English; additional European language(s) a plus.

Preferred Qualifications:

• Experience working on retail store launches or rollouts across multiple countries.
• Previous exposure to fast-growing international consumer brands or retail environments.
• Familiarity with project management tools.
• Strong organizational, analytical, and problem-solving skills.

Your Application

If the opportunity sounds interesting to you, please apply with your updated CV via “Apply Now” or email to eu.hr@popmart.com.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Part-time jobs

Published at

01-08-2025

Profession type

Retail

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English