Administrator in City Of Bristol

Job description

Administrator

One Big Circle – Bristol

Full time (37.5hours per week)

flexibility to work around school/caring responsibilities

£25k

About One Big Circle

Formed in 2017, One Big Circle is a fast-growing Bristol technology company that provide “Intelligent Video” solutions. We focus entirely on solving real-world industry problems by fusing new technology in the field of Video, IOT, Cloud and AI providing end to end solutions which allow our customers to dramatically improve their operational efficiency and safety. Our culture is one of high-quality technical delivery and we work at a speed that many industries are unaccustomed to; we have done this by building a team dynamic that challenges and empowers our people and creating an environment where everyone contributes and learns. We are growing, profitable and have ambitious plans to continue expansion in and beyond our existing markets.

We are looking for a proactive and motivated individual to join our team to support the business in further growing our flagship award-winning product: AIVR. AIVR (Automated Intelligent Video Review) is a state-of-the-art video technology system used by thousands of people in the rail industry. AIVR has won dozens of awards and is recognised as the market leading solution, but we are building many more opportunities both in existing and new markets which will further accelerate our growth.

As an employer, we believe in a happy, inclusive & supportive workplace where everyone can work to their best ability. We are growing quickly and need to recruit another valued member of the team. Could that be you?

Role Summary

In this role as Business Development Administrator, you will be part of the Business Development Team and will work alongside the team to meet business objectives and aims. We are ultimately aiming to sustainably grow the organisation and expand our portfolio of work by continuing to deliver for existing clients and build relationships with new clients.

Once you have joined the team you will learn about One Big Circle’s business development processes, regular meetings and events that the team attends. Your role will be to carry out the administrative tasks required for these which will include planning and organising the logistics for business development events, reviewing and providing initial responses to inbound queries, recording and distributing meeting minutes and where appropriate managing licence procurement and renewals with clients

You will also assist colleagues in the Business Development Team in market research,

maintaining customer and lead databases, creating reports on business development performance and growth and preparing for upcoming marketing events. As part of your role, on occasion, you may be required to attend events in the UK to showcase our AIVR products and services.

Responsibilities

• Working collaboratively within the business development team to deliver on One Big Circle’s strategy and vision for growth.
• Preparing for upcoming marketing events including ensuring orders, travel and logistics arrangements are in place.
• Reviewing and triaging inbound queries or tender notifications to be responded to by the relevant team member.
• Taking meeting minutes, distributing post meetings and following up with action owners to ensure actions are completed.
• Managing licence renewals for appropriate clients, ensuring quotes are sent on time, purchase orders received and invoiced and relevant documentation is updated.
• Maintaining up to date records for our customers and leads.
• Ensure company document control processes are followed during the sales process and that documents are signed, version controlled and saved accordingly.
• Provide reporting on the business development activities.
• When required, assist the business development team with market research activities, proposal creation and tender responses.

Personal Qualities and Experience

• Excellent communication skills including verbal, presentation skills and written communications.
• Ability to work effectively as part of a team.
• Ability to use your own initiative and proactivity to identify and follow up business leads and opportunities.
• Proficient in use of Microsoft Office including Word, Powerpoint and Excel.
• Organisation skills to ensure leads and customer information is stored correctly.
• Attention to detail to produce accurate licence agreements and proposal documents.
• A-Level or equivalent qualifications.
• Desirable – previous experience working in administration.

Company Benefits Include:

• Auto enrolment Pension Scheme

• 25 Days Holiday plus bank holidays

• Life Assurance

• Private Healthcare Cover

• Work related training courses as required

• Complimentary snacks and refreshments including fresh fruit

• Office-Centric role

• Access to Bike to Work Scheme

• Secure bike storage and shower facilities

• Social events

You would be a valued part of a fast growing team where your ideas and opinions are valued as we continue the exciting journey of One Big Circle.

Successful candidates will need to pass a BPSS (Baseline Personnel Security Standard) check as part of the onboarding process.

To apply please send a covering letter along with CV to jobs@onebigcircle.co.uk

http://www.onebigcircle.co.uk/

Extra information

Status

Open

Education Level

Secondary School

Location

City Of Bristol

Type of Contract

Part-time jobs

Published at

01-08-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English