Purchasing Assistant in Chester

Job description

Job Title:                 Purchasing Assistant

Department:                     Purchasing

Responsible to:                Category Manager

Responsible for:              Providing administrative support to the Purchasing Team

Summary of main purpose of the Job:

This role is key to ensuring the seamless and efficient flow of goods throughout the company. It demands a hands-on and fast-paced approach, requiring exceptional planning and organizational skills. You must possess strong negotiation, data analysis, and problem-solving abilities. Meticulous attention to detail, a rigorous approach, and the ability to thrive under pressure are essential.

Knowledge and Skills Required:

• Knowledge of procurement processes such as order fulfilment and inventory management 
• Analytical and process-oriented mindset
• Excellent Communication and interpersonal skills
• Attention to detail and organised approach to work.
• Ability to manage multiple projects, responsibilities and conflicting KPI’s simultaneously
• Demonstrated ability to communicate effectively and professionally with colleagues, and suppliers via phone, email, and instant messaging platforms (e.g., Teams).

Main Duties and Responsibilities:

·        Place purchase orders accurately and efficiently with suppliers.

·        Process and resolve invoicing errors.

·        Enter and maintain accurate product pricing information.

·        Set up new products within the company systems.

·        Manage supplier relationships, including liaising regarding deliveries, undelivered goods, and order updates.

·        Ensure optimal stock levels are maintained while considering space and financial constraints.

·        Prevent overstocking by carefully analysing inventory data.

·        Maintain accurate and up-to-date product information, including allergen information.

·        Complete administrative tasks related to suppliers and product codes.

·        Participate in daily multi-departmental meetings to ensure seamless operations and excellent customer service.

·        Assist and support with sourcing replacement products from alternative suppliers.

·        Support the Category Manager on projects aimed at improving product categories and enhancing overall procurement processes.

·        Prepare and present reports for the team and wider business

·        Forecast future sales rates of our products

General Conduct

• Keep all computer and manual records updated daily/weekly as required.
• Ensure all meetings you are required to attend are done so and the appropriate level of preparation in undertaken.
• Ensure as far as is reasonably practicable your own health, safety, and welfare and that of others who may be affected by your acts.
• Any other duty which may be reasonably requested by your manager

Extra information

Status

Open

Education Level

Secondary School

Location

Chester

Type of Contract

Part-time jobs

Published at

11-08-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English