Company Secretary Assistant in City of London

Job description

Company Secretarial Assistant

Location: London, Hybrid working (2-days in the office)

Compensation: £35,000 - £40,000

Description

Are you looking to take the next step in your governance and corporate compliance career within a meaningful and mission-led organisation? Our client is seeking a proactive and detail-oriented Company Secretarial Assistant to join our Corporate Services Team and help uphold high standards of governance across the organisation.

This is a fantastic opportunity for someone with existing experience in a secretariat or governance environment who is looking to further develop their expertise and gain deeper insight into the strategic and operational workings of a world leading organisation.

You’ll work closely with the Company Secretary and stakeholders across the organisation, playing a key role in ensuring we maintain best practice corporate governance and compliance.

Key Responsibilities

• Provide administrative and governance support to the Board of Trustees, Committees and subsidiary company.
• Support the Company Secretary in planning and coordinating the annual meeting calendar, ensuring aligned and seamless delivery of papers and meeting logistics.
• Take ownership of key secretariat administrative tasks, including managing statutory registers, drafting resolutions, and maintaining governance records.
• Lead on the administration and minuting of Committee and trading subsidiary Board meetings, ensuring accurate documentation of discussions, decisions and actions.
• Support onboarding, offboarding and ongoing engagement with Trustees and Committee members.
• Contribute to key compliance and governance outputs including the Annual Report and regular Board evaluations.

Skills, Knowledge And Expertise

• Previous experience within a Secretariat Team or similar governance environment.
• Experience minuting meetings and working with stakeholders at different levels.
• Strong communication and writing skills, with excellent attention to detail.
• High level of organisation and time management, able to manage competing priorities.
• Proactive and flexible approach, with strong problem-solving skills.
• Interest in governance, company law or corporate compliance.
• Working knowledge of Microsoft Office and digital board portals such as Board Intelligence.
• Working towards or interested in pursuing Chartered Governance Institute (CGI) qualifications.

Benefits include:

• 30 days annual leave (plus bank holidays)
• A flexible approach to working arrangements.
• Access to our enhanced pension scheme
• Life assurance
• Access to various health and wellbeing schemes, including the employee assistance programme.

For more information, or how to apply, please contact me at Poppy.Taylor@ssq.com or on 07534087340

Extra information

Status

Closed

Education Level

Secondary School

Location

City of London

Type of Contract

Part-time jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English