Travel Coordinator in Hunmanby

Job description

Company Overview

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Core Purpose

• The Travel Coordinator will play a crucial role in ensuring offshore and onshore personnel arrive safely and on time to destinations across the globe.
• The role of the Travel Coordinator requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities in a high-pressure environment.
• The Travel Coordinator will be a key point of contact between different teams, travel suppliers, and operational managers, whilst ensuring smooth, efficient, and cost-effective travel arrangements that keep our projects moving.

Key Responsibilities and Accountabilities

• Plan and manage all travel requirements for offshore/onshore personnel assigned to projects, as well as company staff travel needs.
• Arrange bookings for flights, hire cars, accommodation, taxis, trains, ferries, and any other transport required.
• Communicate travel details clearly to personnel, including any updates or last-minute changes.
• Act as the go-to contact for all travel-related queries, supporting both onshore and offshore personnel.
• Liaise with our business travel agents to confirm bookings, monitor costs, and ensure accurate records are maintained for flights, hire cars, and accommodation.
• Process purchase orders and expenses accurately using Microsoft Excel, ensuring timely submission and compliance with company procedures.
• Coordinate visa and work permit applications, liaising with relevant embassies and agencies.
• Stay updated on changes to travel processes, procedures, and regulatory requirements, always ensuring compliance.
• Review and maintain rotas, ensuring travel arrangements are booked in advance and changes are tracked and actioned promptly.

Skills and Experience

• High attention to detail and ability to manage large volumes of data.
• Proven ability to thrive in fast-paced environments, anticipate challenges, and deliver professional, accurate solutions.
• Excellent communication skills, both written and verbal, with the ability to present information clearly.
• A flexible, adaptable approach to work, with strong problem-solving skills.
• Exceptional time management skills and the ability to prioritise under pressure.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Excel, Outlook, and general administrative tools.
• A confident and professional manner, with the ability to maintain confidentiality.
• Experience in administration and or/travel scheduling is essential.

Qualifications

• Possession of a full UK Driver’s License is preferred.
• Minimum Qualification: GCSEs (or equivalent) in English and Mathematics.

Location

• Hunmanby, North Yorkshire.

Extra information

Status

Closed

Education Level

Secondary School

Location

Hunmanby

Type of Contract

Part-time jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English