Facilities Management Specialist in Dalkeith

Job description

Venesky-Brown’s client, a public sector organisation in Livingston, is currently looking to recruit a Hard Facilities Management Contract Monitoring Officer for an initial 12 month contract on a rate of £24.16 - £26.52/ hour PAYE . This role will hybrid working, 2 days onsite.

Responsibilities:

- Undertake effective contract monitoring to ensure that the HFM contracts meets service and audit requirements and the performance standards set out in the contract

- Prepare and implement an annual plan of monitoring tasks and undertake liaison and consultation with key stakeholders on all issues in relation to the contracts.

- Monitoring the provision of contracted services, including the availability of facilities, to ensure they conform to service specifications and council requirements; applying the contract payment mechanism and issuing contractual compliance notices as necessary.

- Co-ordinating Property Management Services in the review of the HFM life cycle maintenance programme, planned preventative maintenance and deferred works programmes.

- Co-ordinating Property Management Services in the monitoring of compliance with all applicable Health & Safety, Building and Fire Regulations and insurance requirements.

- Co-ordinating the procurement of all new work; liaising with the Contractor(s), consultants, building contractors and statutory authorities as necessary; ensuring service continuity and value for money.

- Financial control and management of the HFM budget.

- Preparation of reports to Committee on overall contract performance.

- Agreeing any benchmarking or market testing arrangements and outputs as provided for in the contract.

- Review and authorise any reactive maintenance requests over the inclusive threshold

- Attend regular progress/performance meetings with the Hard FM contractor

- Liaising with stakeholders to ensure satisfactory service delivery; monitoring Contractor(s) quality management systems; reviewing surveys/feedback; challenging and supporting the Contractor(s) to improve their service.

- Undertake site inspections to assess the quality of works undertaken.

- Manage additional works quotations/project initiations to be delivered by Hard FM contractor

- Monitor and assist in Financial control and management of HFM budget.

- Review monthly performance report and application for payment from the Hard FM contractors.

- Preparation of reports detailing overall contract performance.

- Liaising with Internal Audit and External Audit, actioning any system improvements as required.

- Delivery of HFM contracts, keeping properties safe, secure, legal and available for use within allocated maintenance budgets.

- Resolve problems with sound technical judgement in a complex environment with minimal guidance and within current policies and legislation.

- Be the initial point of contact for customer enquiries and maintenance requests.

- Update project programme and cost information as part of the organisation’s capital programme monitoring processes.

- Prepare/review specifications and tender documentation for minor works, instruct and monitor contractors working in occupied buildings and liaise directly with occupants in the planning of the works.

- Take appropriate decisions to progress projects, referring to managers where appropriate, to ensure contractors deliver to specification, price and quality. Carry out project reviews and report on contractor performance.

- Plan, organise and prioritise own work to achieve maximum contribution to management plans and targets. Co-ordinate work with that of other staff in the team.

- Ensure all activities required to comply with building and property related legislation are effectively carried out.

- Applying CDM Regulations where required.

- Ensure all records associated with contract documents, test certificates, risk assessments and legislation compliance records are properly managed and accessible when required.

- Contribute to the development of contracts in accordance with Standing Orders and Procurement Policies and Procedures.

Essential Skills:

- Professional qualification at degree level within a building related discipline or educated to degree level in building related discipline and working towards attainment of professional qualification.

- Good communication skills

- Experience of managing/controlling budget.

- Contract administration

- Computer literate, being able to use Microsoft Outlook, Word, Excel and work ordering related systems

- Knowledge of appropriate current legislation for Health & Safety at Work Act, Health & Hygiene (Scotland) Act, COSHH, Asbestos regulations, CDM Regulations, Building Regulations and Water Bylaws

Desirable Skills:

- Relevant additional professional qualifications

- Ability to work independently and as part of a team

- Experience of working with Elected members

- Other appropriate legislation

If you would like to hear more about this opportunity please get in touch.

Extra information

Status

Open

Education Level

Secondary School

Location

Dalkeith

Type of Contract

Part-time jobs

Published at

13-09-2025

Profession type

Management

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English