Rail Fleet Administrator in Cardiff

Job description

Rail Fleet Administrator

Main Purpose of the Job:

Provide administrative support so that colleagues are assisted to deliver services to the Rail Fleet. To contribute to meeting team priorities while maintaining own professional development.

Key Tasks

• Undertake administrative tasks, processing mail, maintaining filing systems, archives, and resource libraries, and updating information.
• Use of Microsoft applications such as Outlook, Word and Excel.
• Answering the emails/telephone and liaising with staff, clients, and all divisions to assist in the delivery of Rail Fleet Services.
• Produce correspondence and reports from written documents.
• Learn to accurately input data into computerised systems, databases and spreadsheets and process and retrieve data as necessary.
• Liaise with staff, clients, and other divisions, to share information where appropriate, ensuring that Rail Fleet procedures are properly followed.
• Minute, produce and distribute accurate records of meetings.
• Administer travel, hotels, etc, within company standards.
• Administer financial processes, including, processing invoices, arranging authorisation countersignature and payments.
• Learn to provide support to Rail Fleet as required, including diary management, travel planning, arranging, and supporting events and arranging and servicing meetings.
• Learn to use efficiently Fleet Organisation Recognition System and complete agreed training.
• Learn how to use relevant Fleet Management Systems. Enter and retrieve required data. (Examples; Veho, and Driver Walk around checks)
• Learn how to answer and resolve an issue for staff, customers, or all divisions.
• Learn to manage professional development and prioritisation of workload to include training time required to achieve relevant qualification.
• Undertake Level 3 apprenticeship training framework in Business Administration in accordance with framework is most relevant to the role.

Requirements:

• Minimum 2 years relevant experience
• Working hours: 9am – 17:30pm
• Clean Drivers License
• Must be able to drive on occasions delivering vehicles from to and from employee.

Extra information

Status

Open

Education Level

Secondary School

Location

Cardiff

Type of Contract

Part-time jobs

Published at

17-09-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English