Asset Coordinator (On Behalf of the Client) in London Area

Job description

The job:

As an Asset Coordinator for a leading global Entertainment client, you will play a vital supporting role within the Marketing Team. You will help manage the lifecycle of assets used in marketing, licensing, and content creation projects. This is an opportunity for a proactive and detail-oriented individual to contribute to the lifecycle of creative assets—from sourcing and organisation to usage approvals—helping bring our clients storytelling to life on a global scale.

This role is a 6 month fixed term contract.

Key Responsibilities:

• Sourcing Assets: Identify, request, and gather digital assets (such as images, video, audio, artwork, and brand collateral) from internal teams and external partners as required for campaigns and projects.
• Managing Asset Libraries: Maintain accurate records of assets within digital asset management systems, ensuring proper tagging, archiving, version control, and accessibility for internal stakeholders.
• Creative Support: Collate and provide relevant assets and information to Marketing & Creative teams for use in promotional, marketing, and licensing materials.
• IP Approvals: Coordinate with Legal and Brand teams to manage intellectual property approval processes, ensuring all assets meet brand and regulatory requirements before use.
• Asset Tracking: Monitor asset usage and ensure compliance with licensing agreements, copyright restrictions, and contractual terms.
• Documentation: Prepare and update asset inventories, approval logs, and usage reports for internal review and audit purposes.
• Cross-functional Collaboration: Liaise with teams across marketing, legal, creative, and external vendors to facilitate efficient asset flow.
• Quality Assurance: Review asset quality and format to ensure readiness for use across different platforms and projects.

Key requirements:

• Meticulous approach to managing digital files, tracking approvals, and maintaining asset records.
• Ability to efficiently prioritise tasks and manage multiple asset requests in a deadline-driven environment.
• Strong verbal and written communication skills to work effectively with internal teams and external partners.
• Comfortable using digital asset management platforms, cloud storage, and basic creative software; willingness to learn new tools quickly.
• Self-motivated, resourceful, and able to anticipate team needs and potential hurdles.
• Respectful of confidentiality and sensitive content, with an understanding of copyright and IP principles.
• Passion for Entertainment: Genuine enthusiasm for entertainment, media, and pop culture, with an understanding of global brands and audiences.

Extra information

Status

Open

Education Level

Secondary School

Location

London Area

Type of Contract

Part-time jobs

Published at

09-10-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English