Operations Assistant - (Prestigious Law Firm) in City of London

Job description

Operations Assistant – Prestigious Law Firm (Central London)

Salary: Competitive + Excellent Benefits

Hours: Monday - Friday (full-time)

Contract Type: Permanent

A leading international law firm is seeking a proactive and highly organised Operations Assistant to join their London office. Representing a firm known for its excellence, innovation, and collaborative culture, this is a fantastic opportunity to support the Facilities & Office Services Manager and the Head of Facilities in delivering first-class operational support across the business.

The Role

As Operations Assistant, you will play a key role in ensuring the smooth running of the London office, supporting day-to-day operations. You’ll be involved in a wide range of responsibilities across facilities, office services, health & safety, and vendor management.

Key Responsibilities

• Support day-to-day office operations, including facilities upkeep, supply ordering, and vendor coordination.
• Assist with onboarding/offboarding of service providers, ensuring all documentation and requirements are met.
• Help plan and coordinate office relocations, working with IT and other internal teams.
• Monitor and manage office assets (e.g. Furniture, appliances, plants), including service and maintenance scheduling.
• Conduct regular checks for Health & Safety and Fire compliance; maintain updated records.
• Coordinate staff training for Health & Safety, Fire Safety, and First Aid; manage related documentation.
• Assist with budget tracking and cost control; monitor departmental purchasing activity.
• Maintain and update internal resources, including the team’s intranet page.
• Manage team calendars and schedules; organise meetings and follow up on action items.
• Support access control processes across multiple office locations.
• Help implement and maintain departmental policies and procedures.

About You

• Previous experience in a law firm environment
• Strong operational awareness and a hands-on, solutions-focused approach.
• Excellent communication skills and the ability to work with stakeholders at all levels.
• Calm under pressure, with strong multitasking and prioritisation skills.
• A collaborative team player with a high level of discretion and professionalism.

This is a unique opportunity to join a prestigious law firm at a pivotal time of growth and transformation. You’ll be part of a supportive team, working in a dynamic environment where your contributions will be valued and visible.

Reward:

• Competitive salary
• Join a firm that values empathy, clarity, and collaboration.
• Enjoy a hybrid working model (60/40 office/remote).
• Be part of a supportive and inclusive workplace culture.
• Private medical and dental insurance
• Professional development and training opportunities
• Social, well-being, and networking initiatives

Application Process:

To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful.

We look forward to hearing from you!

Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Part-time jobs

Published at

16-10-2025

Profession type

Logistics jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English