Administrator & Bookkeeper in Birmingham

Job description

About the Company

MooodyCow Ltd is a growing consultancy delivering specialist technology services and resourcing solutions to enterprise clients. We are a people-first organisation, committed to building strong relationships, delivering high-quality outcomes, and supporting our clients with integrity and innovation.

About the Role

We are looking for a versatile and organised individual to support our sales, resourcing, and finance functions. This is a multi-faceted role for someone who thrives on variety, can manage shifting priorities, and is comfortable working across people, processes, and financial administration.

Responsibilities

Bookkeeping & Finance Support

• Process purchase orders, invoices, and staff expense claims.
• Maintain accurate financial records using DEXT and Zoho.
• Reconcile bank transactions and prepare documentation for management accounts.
• Assist with payroll and compliance reporting.
• Month-End Focus: Dedicate 3–4 full working days at the end of each month to complete in/out transactions, reconciliations, and reporting.

Sales & Client Support

• Prepare quotes, bids, and supporting sales documentation.
• Maintain CRM systems (HubSpot/Zoho), ensuring client and prospect data is accurate.
• Assist with client communications, scheduling, and follow-ups.
• Support the launch of company initiatives (e.g., website updates, communication plans).
• Contribute to event support (e.g., charity events, merchandise orders).

Resourcing Consultant

• Day-to-Day Resourcing Activities:
• Actively source candidates for open roles and maintain contact pipelines.
• Review and prepare consultant CVs (including branded MooodyCow CVs).
• Update HubSpot and internal spreadsheets to track progress.
• Chase sales team for job details or progress when needed.
• Match CVs to job specs and coordinate interview bookings.

Contract & Onboarding Administration

• Send contracts via DocHub and assign contract numbers.
• Update the admin spreadsheet with candidate start/end dates.
• Ensure insurance certificates and compliance details are in place.
• Manage New Starter Forms and Candidate Request Forms.
• Coordinate Credence background checks, track progress, and ensure reports are filed.
• Administer Equipment Request Forms where hardware is required.

Weekly Operations

• Manage timesheet process: request timesheets on Fridays, consolidate final version on Mondays, and chase late submissions.

Qualifications

• Experience in sales support, recruitment/resourcing, and/or bookkeeping (multi-area experience strongly preferred).
• Strong organisational skills with the ability to balance varied responsibilities.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office (Excel, Word, PowerPoint); experience with CRM and finance software desirable.
• Attention to detail and accuracy, especially with contracts and financial records.
• Proactive, self-motivated, and comfortable working in a small but growing company.

Required Skills

• Experience in sales support, recruitment/resourcing, and/or bookkeeping (multi-area experience strongly preferred).
• Strong organisational skills with the ability to balance varied responsibilities.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office (Excel, Word, PowerPoint); experience with CRM and finance software desirable.
• Attention to detail and accuracy, especially with contracts and financial records.
• Proactive, self-motivated, and comfortable working in a small but growing company.

Preferred Skills

• Experience with CRM and finance software desirable.

Pay range and compensation package

Competitive salary and benefits package.

Equal Opportunity Statement

We are committed to diversity and inclusivity.

Extra information

Status

Open

Education Level

Secondary School

Location

Birmingham

Type of Contract

Part-time jobs

Published at

20-10-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English