Marketing & Office Coordinator in City of London

Job description

SEEN Group Vision: Be the agency the Beauty world wants to work with.

SEEN Group Mission: Originating ideas so inspiring they elevate perceptions of Beauty.

Contract: 12-Month Fixed Term (Maternity Cover)

Role Overview

We are looking for a creative, organised and proactive individual to join SEEN Group as

Marketing & Office Coordinator during a maternity cover period. This role blends two key

focuses: supporting the delivery of SEEN Group’s social media and marketing activity and

providing day-to-day administrative support to the senior team to ensure the smooth

running of the business.

You are naturally social, detail-oriented, and thrive in a fast-paced creative environment. You are just as comfortable managing content calendars as coordinating meetings and team moments – and genuinely passionate about social media. You have an eye for engaging content, an instinct for what works, and a real enthusiasm to bring SEEN’s brand to life across every platform.

Key Responsibilities

Social & Marketing Support

• Manage day-to-day posting and scheduling across SEEN Group social channels (Instagram, LinkedIn, and TikTok).
• Execute the SEEN Group social content calendar in alignment with the overall Marketing vision.
• Work closely with the divisions to roll out and uphold the existing social strategy and ensure content aligns with the agency’s brand storytelling.
• Source and coordinate opportunities to capture internal brand activity (photography and videography) across teams and events.
• Draft and edit social copy, curate imagery, and support with content planning and asset organisation.
• Learn and apply SEEN’s tone of voice and visual storytelling to all social content and internal communications.
• Liaise with internal teams to source news, campaign updates, and creative assets for posting.
• Track engagement and report back on basic analytics and performance highlights to support channel growth.
• Track and report on SEEN Group’s marketing budget, maintaining awareness of spend and ROI.
• Support internal brand initiatives (e.g. SEEN Again, SEEN Skills, and cultural moments).

Team & Office Coordination

• Act as the day-to-day contact for general office operations, ensuring the space runs smoothly and reflects SEEN’s creative culture.
• Coordinate meeting logistics for the senior team, including room bookings, catering, and visitor hosting.
• Support diary management and travel coordination as required.
• Manage stationery, kitchen, and office supply orders via DPO.
• Help organise internal events, Thursday Fizz, birthdays, and cultural moments.
• Provide light admin support to the CEO and senior team such as expenses, notetaking, or meeting follow-ups.

Culture & Community

• Support SEEN’s culture calendar, including team socials, internal initiatives, and new starter onboarding.
• Be an approachable, positive presence in the office and a trusted point of contact for day-to-day needs.
• Uphold SEEN’s values of Creativity, Inclusivity, Positivity, and Excellence in all interactions

Skills & Experience

• Strong organisational and multitasking skills with excellent attention to detail.
• Creative mindset, passion and confidence working across social media platforms.
• Excellent written and verbal communication skills with a creative eye and enthusiasm for storytelling.
• Positive, proactive and solution-oriented approach.
• Ability to work independently and as part of a collaborative team.
• Experience in a marketing, social media, or team coordination role within a creative or agency environment is a plus.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Part-time jobs

Published at

06-11-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English