Assistant Company Secretary

Job description

At Finastra, we believe in empowering our people with the tools and opportunities they need to succeed. As an Assistant Company Secretary, you’ll play a vital role in ensuring statutory and regulatory compliance across our global network of 115 subsidiaries in over 45 countries. This is a dynamic and hands-on role where you’ll manage corporate records, support governance processes, and collaborate with stakeholders worldwide. You’ll be part of a high-performing team that values precision, collaboration, and continuous improvement.

Key Responsibilities

Global Compliance & Governance

• Maintain statutory records for all subsidiaries globally, ensuring accuracy and completeness.
• Oversee the subsidiary compliance tracker and lead monthly compliance meetings with service providers.
• Support the approval and filing of financial statements and annual returns across jurisdictions.
• Review statutory data in financial statements to ensure alignment with local legislation.

Corporate Administration & Projects

• Manage ad hoc corporate changes (e.g. Name changes, director changes, year-end changes, registered office updates).
• Support entity rationalisation projects (e.g. Mergers, liquidations), liaising with internal and external stakeholders.
• Draft board and shareholder resolutions for regular and ad hoc matters.
• Draft the Modern Slavery Statement and coordinate internal approvals.

Committee & Stakeholder Support

• Manage the Pensions Committee: prepare agendas, draft minutes, track actions, and circulate papers.
• Support cross-functional teams (Finance, Treasury, Tax, Facilities) with advice, company information and documentation.
• Maintain the Gift and Entertainment register for committee reporting.

Systems & Vendor Management

• Liaise with global providers to ensure timely filing of corporate changes and update internal systems (Athennian, Salesforce, Group Structure Chart).
• Organise notarisation and legalisation of documents globally.
• Prepare and arrange execution of Power of Attorneys, including obtaining board approvals.
• Assist with vendor relationships and ensure spend aligns with the function’s budget.

Administrative Excellence

• Complete KYC and AML requests in line with business processes.
• Ensure all company data is up-to-date, accurate, and accessible to internal stakeholders.

Qualifications and Experience

• 5+ years of experience in a busy Corporate Secretarial team, either in-house or in private practice.
• ICSA/CGI qualified.
• Strong experience maintaining and updating company secretarial databases (e.g. Athennian).
• Proven ability to manage multiple priorities in a fast-paced, global environment.
• Excellent interpersonal and communication skills, with the ability to engage across all levels of the organisation.
• Highly organised, detail-oriented, and proactive with a flexible, can-do attitude.
• Comfortable working independently and collaboratively, with a strong sense of ownership and accountability.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Part-time jobs

Published at

22-12-2025

Profession type

Accountancy

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English