Business Support Administrator

Job description

About the Role

We are seeking a highly organised and detail-oriented Business Support Administrator to provide comprehensive administrative support across a range of business functions. This role is central to ensuring smooth and efficient operations, working closely with senior leaders and a small, collaborative team.

Key Responsibilities

• Manage and update Veeva Promo Maps to ensure accurate information for document approvals.
• Oversee the procure-to-pay process, including purchase orders, invoices, vendor setup, and supplier changes.
• Administer NDAs, contracts, and Customer Authorization Forms (CAFs).
• Facilitate electronic signing of documents using DocuSign.
• Coordinate the ordering and distribution of business cards.
• Maintain and update email distribution lists for effective communication.
• Provide event support, including logistics, setup, and coordination with third-party agencies.
• Organise meetings, including catering and refreshments.
• Maintain and update the contract tracker to ensure all contracts are current.
• Manage the administration of apprenticeship programs, including enrolment and progress tracking.
• Administer training courses, including sending joining instructions, arranging venues, and organising refreshments.

Qualifications

• Proven experience in a similar administrative role.
• Strong organisational and multitasking skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy.

Preferred Qualifications

• Experience with Veeva, DocuSign, and other relevant tools.
• Knowledge of procurement processes and contract management.
• Experience in process mapping.

What We’re Looking For

• Ideally 3–5 years of experience, though training can be provided for the right candidate.
• Comfortable working in a fast-paced environment.
• Reliable, proactive, and adaptable.
• Cross-functional experience across industries is welcome.
• Experience with procurement, contracts, and event support

Extra information

Status

Open

Education Level

Secondary School

Location

Harlow

Type of Contract

Part-time jobs

Published at

22-12-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English