Office Administrative Assistant

Job description

We are a dynamic creator of spectacular experiences across the sports and entertainment

industries. Building on a world class reputation, and recent international success in London and

Los Angles, we have established an international office in London to develop and execute world-

class experiences in sports and entertainment outside of the Middle East.

We are looking to build a global portfolio of sports and entertainment projects, delivering commercial, operational and creative consultancy and services.

The ambition is to execute a growth strategy that will see us establish itself as a market leader in the sector.

Role overview

To provide proactive administrative and operational support to ensure the effective day-to-day running of the office, supporting staff, managing office processes, and serving as the primary point of contact for visitors and enquiries.

Key Responsibilities

Administrative Support

- Manage incoming and outgoing correspondence, including emails, post, and phone calls.

- Maintain accurate records, filing systems, and databases.

- Provide ad hoc support to the Executive Assistant to Directors (e.g. Confirming reservations, domestic and international travel itineraries, concierge enquiries).

- Assist with expense reconciliation, processing payments, and tracking approvals.

- Collate documentation for meetings, including board packs, reports, and presentations.

- Support the planning and delivery of events, including staff socials and company functions.

- Support the EA and HR team in onboarding new staff members.

Office Management

- Order, manage, and monitor office supplies and equipment.

- Establish effective working relationships with ground floor reception and GPE building management.

- Coordinate office maintenance, repairs, and external service providers.

- Ensure office policies and procedures are adhered to at all times.

- Maintain a clean, organized, and professional office environment.

- Register visitors in the Bluepoint portal.

- Meet and greet visitors to ensure a professional experience.

- Manage the meeting room booking system and ensure rooms are prepared for use.

Additional Support

- Execute personal or ad hoc errands as required for the Board and Directors.

- Provide flexible support for special projects and business needs.

Personal Attributes

- Professional and approachable manner.

- Reliable, proactive, and adaptable.

- Discreet with confidential information.

- Team-oriented with the ability to work independently.

- Self-motivated with the initiative to exceed expectations.

Qualifications

At least 2 years experience in a similar role desirable.

Proficiency in Microsoft 365

We are committed to encouraging equality, diversity and inclusion among our workforce and recruitment and eliminating unlawful discrimination.

Extra information

Status

Open

Education Level

Secondary School

Location

London Area

Type of Contract

Part-time jobs

Published at

24-12-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English