Patent Secretary

Job description

Our client is a well-established European firm known for supporting innovation and delivering high-quality work across a collaborative and friendly environment. They place strong value on diversity, inclusion and wellbeing, offering a wide range of initiatives, social activities and community partnerships to create a positive and balanced workplace.

About the Role

Working within the firm’s dedicated patent support team, you will provide essential PA and administrative assistance to a group of Fee Earners. This role is central to ensuring smooth daily operations and delivering an exceptional level of support to both internal teams and clients.

Responsibilities

• Provide full PA and administrative support to around six Fee Earners.
• Manage diaries, inboxes, meetings and travel arrangements.
• Assist with billing tasks, checking narratives and coordinating with accounts.
• Prepare letters, reports, filings and bundles to a high standard.
• Handle incoming matters during Fee Earner absences where appropriate.
• Maintain and update case files using the firm’s document management systems.
• Draft official forms for UK, European and international patent and design filings.
• Monitor daily prompts, liaise with clients, patent offices and external attorneys.
• Use Inprotech to access case information and request translations or assignments when needed.

Requirements

• Secretarial qualification or prior experience as a Patent Secretary, Patent Administrator or Legal Secretary within an IP-focused team.
• Strong organisational skills with the ability to prioritise and meet deadlines.
• Proactive, adaptable and confident working both independently and as part of a team.
• Excellent written and verbal communication skills with strong attention to detail.
• Comfortable drafting simple correspondence with minimal guidance.
• IT literate, ideally with experience using Microsoft Office, Online Filing 2.0, Inprotech, Aderant and SharePoint.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Part-time jobs

Published at

24-12-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English