Business & Office Administrator (Maternity Cover)

Job description

Business & Office Administrator (Maternity Cover)

Reading, UK

Position type: Full-Time & Fixed-Term

Department: Administration

Date posted: December 23, 2025

Closing date: Open until filled

INTRODUCTION

IPA (Independent Project Analyst) have an opportunity for a Business & Office Administrator to take on a varied and busy role. The ideal candidate will have administrative experience, be pro-active, conscientious and detail oriented.

KEY AREAS OF RESPONSIBILITY

• Administrative support to Office Managers including their calendar management, compilation of data for reports, international and local business travel co-ordination as well as expenses reconciliation.
• Administrative support for internal and external client conferences and training courses.
• General office administrative and facilities activities including co-ordination of vendors/deliveries and reception duties.

REQUIRED SKILLS AND ABILITIES

• Experience of managing diaries, coordinating meetings and video conferences, arranging and managing travel itineraries, and reconciling expenses.
• Highly organised with strong attention to detail, excellent time management, and able to effectively manage conflicting time-sensitive priorities.
• Able to always maintain professionalism and discretion.
• Well-developed interpersonal skills to liaise effectively with both internal and external stakeholders, and people from other cultures.

REQUIRED EDUCATION & EXPERIENCE

• Some experience managing diaries/working in an administrative role is essential.
• High general standard of education is essential including English and Maths.
• Excellent written and oral communication including fluency in English.
• Experience of Microsoft Office including Excel and PowerPoint.
• Accurate typing skills.

Applicants must have the right to work in the United Kingdom indefinitely without sponsorship requirements.

WHY IPA?

IPA is a leading capital projects research group with offices in the United States, the United Kingdom, Australia, Brazil, and Singapore.

IPA is the preeminent global benchmarking and consultancy for capital projects. IPA guides capital-intensive organisations to establish the right combination of people, work process, and governance to maximise cost, schedule, safety, and operability performance. We have a dataset of more than 24,000 capital projects as the basis of our work. Our clients are leading companies in the process, extractive, and technology sectors who conduct capital projects in the petroleum, minerals, infrastructure, chemicals, and renewables. IPA is committed to social and ethical responsibility and all global offices initiate or participate in local charity initiatives to support those in need.

HOW TO APPLY

Interested applicants should complete the form at

https://www.ipaglobal.com/careers/business-office-administrator/

and include a cover letter, resume, salary requirement and details of their right to work in the UK.

Extra information

Status

Open

Education Level

Secondary School

Location

Reading

Type of Contract

Part-time jobs

Published at

26-12-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English