Office Administrator

Job description

Company Description

Vida Design is a consultancy of passionate sustainability led building services engineers dedicated to creating spaces that provide life better for all. Their work is rooted in a commitment to sustainability, efficiency, and innovation, ensuring a positive impact on the planet.

Location: Bristol City Centre (primarily office based)

Employment Type: Part-time or full time options available

About the Role

We are a sustainability led MEP (Mechanical, Electrical, and Public health) consultancy seeking a positive and efficient Office Administrator to support our team. This role is helping us to ensure a smooth day-to-day operations and will involve administrative tasks, financial support, and document preparation for client deliverables.

Key Responsibilities

Invoicing & Financial Administration

• Prepare and issue client invoices.
• Assist with expense reporting and basic bookkeeping tasks.

Document Formatting & Quality Control

• Format technical reports, proposals, and bid documents to meet company standards.
• Ensure consistency in branding, layout, and presentation across all deliverables.
• Proofread documents for grammar, clarity, and compliance with client requirements.

General Office Support

• Support Directors with general office tasks.
• Coordinate with engineers to gather information for reports and bids.
• Help organise staff and client events.

Skills & Qualifications

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and PDF editing tools.
• Basic understanding of invoicing and financial processes a plus
• Excellent attention to detail and ability to work under deadlines.
• Training and support will be provided.

What We Offer

• Competitive salary
• Flexible hours around child care
• Opportunity to work in a dynamic, collaborative team.
• Exposure to technical projects and professional development within an ambitious growing company.

Extra information

Status

Closed

Education Level

Secondary School

Location

Bristol

Type of Contract

Part-time jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English