Trainee Company Secretarial

Job description

Main purpose of job:

An opportunity for a Company Secretarial Trainee to join the Group Company Secretariat at White Bear Corporate Services Ltd (WBCS). The role will provide the opportunity to gain hands-on experience in corporate governance and board support.

The successful candidate will assist in the preparation and distribution of board and committee papers, maintain statutory registers, and support Companies House filings. This is a fantastic role for an ambitious trainee looking for a career in corporate governance.

Structure and Reporting Relationships:

Directly reporting to the Company Secretary whilst maintaining a close working relationship with the Chief Executive Officers, the Executive Directors, and the Chairs’, Members of the Group Committees and

Key tasks:

Meeting Administration

• Assist with the preparation and circulation of Committee packs
• Depending on experience to deputise for the Company Secretary by attending Committee meetings and drafting minutes, as and when required
• Assist with the administration associated with the Board and Committees including but is not restricted to maintaining annual agenda plans, preparing draft agendas for Committee meetings, collation/formatting of papers, diarising/ scheduling of meetings, associated tasks and follow up actions

Company Administration

• Assist with statutory compliance for the White Bear Group subsidiaries including updating statutory records and preparing UK statutory forms and filings at Companies House
• Maintain an annual timetable of regular Companies House and other key filings to ensure compliance
• Maintain the group structure chart and prepare quarterly investor returns

Other

• Administration of the White Bear Meeting Place Portal
• To assist with the production of quarterly Environmental, Social & Governance (ESG) reporting

Skills & Qualifications

Proven experience of working within a Company Secretarial department with a desire to build a career in corporate governance (ideally at least 12 months' experience).

Key Personal Skills

• Experience working within a business supporting the Company Secretarial function
• Experience in drafting minutes
• Previously drafted and prepared company documentations for filing at Companies House i.e. Confirmation statements
• Ability to work to deadlines
• Excellent attention to detail
• Strong organisational skills
• Diary management
• A team player

Extra information

Status

Closed

Education Level

Secondary School

Location

London Area

Type of Contract

Full-time jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English