Personal Assistant

Job description

Allegis Global Solutions is hiring for a leading international bank committed to helping people and companies prosper across Asia, Africa and the Middle East. For this organisation, performance goes beyond results — it’s about living their valued behaviours: Do the Right Thing, Never Settle, and Better Together, along with their brand promise: Here for Good.

Contract: 12 months

Flexibility: 4 days onsite, 1-day WFH

About the Team

You will support the Oil & Gas M&A team within the bank’s global M&A function, working closely with:

• 2 Managing Directors
• 2 Executive Directors
• 2 Directors
• Junior team members

You will also work collaboratively with other M&A Assistants during peak periods. This is a highly collaborative, fast‑paced environment supporting senior banking leaders.

Key Responsibilities

Strategy

• Provide daily support to the Oil & Gas M&A team and assist with wider project deliverables.
• Own and manage administrative responsibilities for the M&A Business Management and O&G teams.
• Deliver end‑to‑end task management with strong organisation, prioritisation, and professional judgement.
• Communicate effectively with external clients, internal functions, and global leadership.

Business Operations

• Arrange complex international travel, including flights, car transfers, accommodation, visas, and restaurant bookings — often under urgent timelines.
• Process expenses and maintain the Gifts & Entertainment register.
• Raise and monitor IT, Telecom, and Market Data requests, providing updates to stakeholders.
• Coordinate meeting rooms, video conferences, refreshments, and hospitality.
• Support with printing, scanning, and pitch book binding.
• Manage logistics for annual conferences, CEO events, roundtables, and client engagements.
• Handle onboarding and offboarding via SRM, ensuring system access, documentation, and handovers are completed.
• Support vendor onboarding, purchase orders, and invoice processing.
• Notify stakeholders about international visitors and manage visitor forms.
• Organise internal/external events, entertainment, roadshows, and conferences.
• Track expenses, allocate cost centres, and support client billing.
• Provide coverage for other PAs during leave periods or high-volume workloads.

Processes & Governance

• Ensure compliance with internal policies, external regulations, and local legal requirements.
• Uphold Group Policies and Standards in all areas of work.
• Identify opportunities to improve processes, controls, and documentation.
• Maintain strong awareness of regulatory frameworks relevant to the role.
• Proactively raise any conduct concerns and support a culture of transparency and integrity.

Must‑Have Requirements

• Experience in Investment Banking (essential).
• Proven track record supporting senior stakeholders in a fast‑paced environment.
• Exceptional communication, organisational, and multitasking abilities.
• Confidence managing complex travel, events, expenses, and senior‑level coordination.
• 5+ years of experience in the same field.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Full-time jobs

Published at

09-02-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English