Accounts Payable Administrator

Job description

Title: Accounts Payable Administrator

Location: Cheltenham

Role Overview

We are seeking an experienced Accounts Payable professional to support high-volume expense and invoice processing in a fast-paced environment. The role requires strong ownership of queries, involvement in process improvement, and support with month-end activities.

Responsibilities

• Process supplier invoices accurately and efficiently, ensuring correct coding, authorisation, and timely payment.
• Review and approve employee expense claims in line with internal policy and HMRC guidelines.
• Build and process weekly employee expense payment runs.
• Raise urgent or same-day payments via online banking platforms.
• Take end-to-end ownership of supplier and internal AP queries.
• Manage the shared Finance inbox with the wider AP team.
• Perform daily bank reconciliations and post payments/receipts.
• Review aged creditor reports and resolve outstanding balances.
• Support month-end AP activities.
• Administer the expense management system and support users.
• Contribute to continuous improvement of AP processes and controls.

Candidate Profile – Essential

• Solid experience in an Accounts Payable or finance transactional role.
• Experience handling variable workloads and high volumes.
• Strong attention to detail and numerical accuracy.
• Good working knowledge of Excel.
• Confident communicator with internal stakeholders and suppliers.
• Comfortable working independently in a small team.

Desirable Experience

• SAP Concur (Expense and/or Invoice).
• Microsoft Dynamics Great Plains or similar ERP systems.
• Finance-related qualification or equivalent experience.

Working Pattern

• Hybrid working model (3 days office-based – 2 days remote).
• 35 hours per week.
• Some flexibility around start and finish times.

Extra information

Status

Open

Education Level

Secondary School

Location

Cheltenham

Type of Contract

Full-time jobs

Published at

05-03-2026

Profession type

Accountancy

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English