Executive Assistant & HR Operations (12-month Maternity Contract)

Job description

About Us

Obsidian is a leading specialist in medical and scientific communications, partnering with global healthcare organisations to improve patient outcomes. Our 70+ scientists, strategists and creative experts deliver solutions across Medical Affairs, Scientific Events, Publications, Creative & Digital, and Commercial Strategy.

We’re looking for an EA & HR Operations Manager to support our Managing Director, leadership team and people function during a 12‑month maternity cover.

What You’ll Do

Executive Support

• Manage the Managing Director’s calendar, meetings, travel and priorities
• Coordinate agendas, notes and actions for ELT & CMT meetings
• Liaise with our parent company to arrange C‑suite meetings
• Support internal events (town halls, meetings, training sessions)

Business Management / Operations

• Oversee office supplies, deliveries and vendor coordination
• Act as first point of contact for office/building queries
• Liaise with external IT support on team requests
• Manage purchase orders, expenses and team meeting logistics

HR Operations

• Support the HR Business Partner with administrative tasks and office support
• Lead onboarding & offboarding processes
• Maintain HR and payroll systems, submitting monthly payroll changes
• Support probation tracking, references and HR documentation
• Manage HR inbox and coordinate candidate CVs with the Head of Talent Acquisition
• Support induction programmes and Learning & Development activities

Who You Are

• Highly organised with strong attention to detail
• Confident managing senior stakeholders
• A proactive problem solver
• Highly experienced in EA, HR or operations roles
• Professional, discreet and people-focused

What We Offer

• Hybrid working: 2 anchor days a week in the office from our vibrant London office (just off Fetter Lane, EC4).
• 25 days’ holiday + bank holidays, plus gifted days at Christmas and your birthday off
• AXA private healthcare (with family options), Aviva pension scheme, income protection, life assurance
• Enhanced parental leave, cycle-to-work scheme, season ticket loan
• Employee referral awards
• Learning and Development: Comprehensive training programmes, annual performance reviews
• Well-being Support: EAP , mental health first-aiders, AXA well-being calendar, and a dedicated well-being room
• Social Connection: Regular social events and a friendly, collaborative culture

Extra information

Status

Open

Education Level

Secondary School

Location

London Area

Type of Contract

Full-time jobs

Published at

03-03-2026

Profession type

Logistics jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English