Company Secretary

Job description

Senior Assistant Company Secretary

An exciting opportunity has come up for a fast-growing investment/trading firm for someone to join as a Company Secretary. They are an FCA-regulated firm. The role will involve running all the various committees and reporting to the CEO, and also the flow of information from the firm to the parent company. In this role while taking ownership of the Co Sec function on a day-to-day basis, you will also get involved with other miscellaneous activities across the business.

Key Responsibilities

Board & Committee Governance

• Serve as Assistant Company Secretary to designated UK and international boards/committees.
• Own the annual governance calendar; prepare agendas, packs and minutes; track actions to completion.
• Advise Chairs and directors on duties, conflicts, governance standards and best practice.

Entity Management

• Help maintain statutory registers and corporate records for the global group with assistance from external providers.
• Oversee incorporation's, reorganisations, capital changes, dividends, inter company agreements and dissolution's.
• Coordinate with local counsel and corporate service providers; ensure timely filings in all jurisdictions.

Regulatory & Compliance

• Ensure compliance with the UK Companies Act 2006 and relevant local corporate laws and filing regimes in the jurisdictions in which firm has legal entities.
• Partner with Compliance/Legal on regulatory notifications, KYC/UBO, sanctions screening, and director onboarding/offboarding.
• Support governance aspects of regulatory permissions (e.g. SMCR), licensing and change-in-control notifications as required.

Effectiveness & Governance Framework

• Develop/refresh governance policies (Board/Committee terms, Delegations of Authority, Conflicts Registers, Board Evaluations).
• Implement training for directors and senior leaders on governance responsibilities and emerging requirements.

Risk Management

• Identify and mitigate governance risks; maintain trackers for filings, mandates, authorities, and director independence.
• Prepare governance MI and reports for senior leadership and regulators as appropriate

Ideal Skills and Experience

• Minimum of 3–4 years of experience in a company secretarial or governance role.
• Strong understanding of Companies Act 2006, corporate governance principles, Companies House filings, and regulatory compliance.
• Experience working in financial services, professional services, or similar large organisations.
• Previous board/governance committee support experience, specifically minute-taking at a regulated, financial services organisation
• Strong drafting skills (minutes, resolutions, constitutional documents) and meticulous attention to detail.
• Part CGI qualified (or studying towards) is an advantage, but not essential
• Highly organised, with the ability to prioritise and manage competing deadlines
• Strong attention to detail and a proactive mindset
• Experience using entity management systems
• Strong communication skills, both written and verbal, with the ability to develop strong relationships

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Full-time jobs

Published at

04-03-2026

Profession type

Accountancy

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English