Office Manager & Personal Assistant

Job description

Do you thrive at the centre of a fast-paced FMCG business, bringing structure, pace and control to a high-energy environment?

Are you confident supporting senior leaders while seamlessly running a busy office operation with commercial focus?

Ready to be the calm, proactive force that keeps people, priorities and performance aligned every single day?

MacGregor Black are partnering with a market-leading, fast-paced FMCG organisation on the search for an experienced Office Manager & Personal Assistant.

This is a pivotal role within a high-energy, commercially driven FMCG environment where pace, agility, and operational excellence are critical. You will be responsible for ensuring the smooth and efficient running of the office while delivering high-quality, proactive PA support to senior leaders.

Operating at the heart of the business, you will create structure and organisation in a fast-moving setting, enabling leaders to remain focused on strategic priorities. You will oversee day-to-day office operations, coordinate key activities, and act as a central point of contact across multiple internal and external stakeholders.

This role requires a highly organised, detail-oriented professional who thrives in a dynamic FMCG environment where priorities can shift quickly, and responsiveness is essential.

Key Responsibilities:

• Provide high-level PA support to senior commercial and operational leaders.
• Manage complex and constantly evolving diaries, prioritising effectively within a fast-paced FMCG setting.
• Organise meetings, prepare agendas, circulate papers, and take minutes where required.
• Draft correspondence, prepare presentations, and manage inbox communications.
• Coordinate travel, itineraries, accommodation, and expense management.
• Act as a trusted gatekeeper, ensuring leaders remain focused on business-critical activity.
• Oversee the day-to-day running of a busy FMCG office environment.
• Ensure the office remains safe, compliant, efficient, and welcoming.
• Manage supplies, equipment, shared spaces, and housekeeping standards.
• Liaise with facilities providers, contractors, landlords, and service partners.
• Coordinate planned and reactive maintenance, deliveries, and repairs.
• Oversee visitor management, access control, parking, and security protocols.
• Support Health & Safety compliance including risk assessments and first aid coordination.
• Prepare purchase orders and manage office budgets.
• Track spend against cost centres within a commercially focused FMCG environment.
• Support procurement of office equipment, furniture, and services.
• Maintain accurate office records, contracts, and compliance documentation.
• Deliver a professional and seamless experience for employees and external visitors.
• Organise leadership meetings, workshops, town halls, and team events.
• Coordinate catering, logistics, materials, and follow-up actions.
• Support employee engagement and wellbeing initiatives.
• Act as a central point of contact for employee queries and issue resolution.
• Support internal communications and office-wide announcements.
• Anticipate operational challenges within a fast-paced FMCG setting.
• Identify and implement improvements to office systems and ways of working.
• Build strong cross-functional relationships across Commercial, Operations, and People teams.

What We're Looking For:

• Proven experience as an Office Manager, PA, or EA within a fast-paced FMCG or similarly dynamic environment.
• Highly organised with exceptional attention to detail.
• Calm and composed under pressure, with the ability to manage competing priorities.
• Proactive problem-solver who anticipates needs before they arise.
• Strong relationship builder across all levels of an organisation.
• Commercially aware with experience managing budgets and cost centres.
• Confidential and discreet when handling sensitive information.
• Customer-focused with a passion for delivering an outstanding office experience.

This is a 5day at site role.

Salary: £40-45k

For more information, please contact Alice Redmond.

Extra information

Status

Open

Education Level

Secondary School

Location

Milton Keynes

Type of Contract

Full-time jobs

Published at

04-03-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English