Event Coordinator

Job description

JNF UK is seeking a highly organised and motivated Events Executive to support the delivery of high-profile events that make a real impact. This hands-on, part-time role (three days per week) will assist with planning, logistics, guest experience, and on-the-day coordination, helping to ensure smooth operations and professionally run events. Working closely with the Fundraising & Events Manager, you will play a visible role in supporting well-organised, engaging events that strengthen relationships and advance the charity’s work.

Location: Hendon, Nort West London, in-office.

Hours: Part-time, 3 days per week.

Office hours: 09:00 – 17:30 with office closure on selected Jewish festival days.

Role Summary

The Events Coordinator at JNF UK will support the planning, coordination, and delivery of the Organisation’s varied and high-profile events programme, working closely with and reporting to the Fundraising & Events Manager and a wide range of internal and external stakeholders. This is a hands-on role that sits at the heart of event delivery, contributing to events that engage supporters, strengthen relationships, and advance the Organisation’s charitable aims.

Working part-time (three days per week), this role offers a flexible opportunity for someone looking to build or continue a career in events while balancing other commitments. The Events Coordinator will be involved across all stages of event delivery, from planning and logistics through to live, on-the-day support, gaining broad exposure to in-person, online, and hybrid events.

The role is well suited to someone who enjoys variety, thrives in a fast-paced environment, and takes pride in supporting well-run, professional events. It offers meaningful responsibility, hands-on experience, and the opportunity to play a visible role in delivering events that make a real impact, within a supportive and collaborative team.

Key Responsibilities

Event Planning, Logistics, Delivery & Volunteers

• Support the Fundraising and Events Manager with planning and delivery of fundraising, community, educational, and engagement events.
• Assist with coordinating venues, catering, transport, accommodation, equipment, licences, and suppliers.
• Assist with preparing event programmes, running orders, operational checklists, guest lists, and seating plans to support event delivery.
• Support on-the-day delivery including set-up, breakdown, front-of-house coordination, guest flow, and stage management, under the direction of the Fundraising & Events Manager.
• Assist with recruiting, briefing, scheduling, and supporting event volunteers.
• Support liaison with speakers, performers, photographers, security, first aiders, and other on-site providers, and assist with managing access to speaker, staff, and VIP areas on event days. For online and hybrid events; assist with researching and identifying potential guests, supporting outreach, and preparing scripts.

Guest Experience, Registration & Communications

• Support guest registration and check-in processes, both in-person and online.
• Coordinate accessibility requirements and special arrangements for guests and support VIP hosting and seating protocols.
• Assist with pre- and post-event communications, including follow-ups and thank-you messages.

Budgets, Suppliers & Administration

• Support the preparation and management of event budgets in collaboration with the Fundraising & Events Manager.
• Track event income and expenditure, monitoring costs throughout the planning and delivery cycle.
• Source and compare supplier and venue quotes.
• Raise and track purchase orders, process supplier invoices, and liaise with finance to ensure timely payment.
• Maintain accurate event records, including supplier documentation and final budget reconciliations.
• Flag potential budget variances or financial risks promptly.

Health & Safety, Safeguarding & Statutory Requirements

• Support event-related Health & Safety planning, ensuring appropriate documentation and controls are in place in line with organisational policies.
• Assist with preparing and maintaining event risk assessments, evacuation plans, and safety briefings.
• Support coordination of security, first aid provision, crowd management, and emergency procedures.
• Support identification and implementation of safeguarding considerations where events involve children, young people, or vulnerable adults, in line with organisational policy.
• Assist with identifying and coordinating statutory or regulatory requirements relevant to events (e.g. Licences, permissions, insurance confirmations).
• Support briefing of staff, volunteers, and third-party stakeholders on safety, safeguarding, and conduct expectations.
• Act as a point of contact on-site for Health & Safety or safeguarding matters, escalating issues to the appropriate senior staff member as required.

Person Specification

Essential

• Proven experience supporting or delivering events in the UK (charity, community, cultural, corporate, or similar).
• Strong organisational and administrative skills with excellent attention to detail.
• Experience coordinating venues, suppliers, speakers, and multiple stakeholders.
• Experience supporting event budgets, cost tracking, or financial administration.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and remain calm in live event environments.
• Confidence supporting Health & Safety and safeguarding arrangements at events.
• Willingness to work evenings and weekends as required.
• Comfortable working on-site and taking a hands-on approach.

Desirable

• Event management qualification or relevant professional training.
• Experience working with volunteers.
• Experience supporting large-scale or high-profile events.
• Familiarity with guest registration systems or ticketing platforms.
• Experience working with VIPs, speakers, or public figures.
• Experience within a charity, non-profit, or community organisation.

Additional Information

• Office-based at JNF UK’s London Office.
• Office hours: 09:00 – 17:30 with early closing on Fridays.
• This role requires flexibility to support events outside standard working hours.
• Holiday entitlement: 20 days annual leave + 8 UK bank holidays (pro rata for part-time), and Jewish festivals when the office is closed.
• Subject to an Enhanced DBS (and barred) check.
• This Job Description outlines the general nature and key responsibilities of the role. It is not intended to be an exhaustive list. Duties may evolve in response to organisational needs.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Part-time jobs

Published at

04-03-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English