Technical Services Project Administrator

Job description

Company Overview

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Technical Services Project Administrator to join our Topside Division.

Location

• Grimsby, United Kingdom.

Core Purpose

• To provide vital administrative and coordination support that ensures the seamless delivery of projects, efficient team operations, training and adherence to compliance and onboarding processes.
• The Project Administrator will play a key role in enabling project operations teams to deliver high-quality outcomes on time and within scope.

Key Responsibilities and Accountabilities

Training and Compliance:

• Coordinate, schedule, and manage all site and customer-specific training sessions, ensuring accurate documentation, communication, and timely delivery.
• Manage additional training requirements, including GWO (Global Wind Organisation) certifications, ensuring compliance and up-to-date records.
• Maintain training records and certification databases, ensuring all staff qualifications are current and accurately documented.
• Upload certification documents to internal systems and client portals as required.

Recruitment and Onboarding Support:

• Assist with recruitment administration, including candidate tracking, interview scheduling, and onboarding coordination.
• Facilitate new starter onboarding, including profile creation, document collection, and induction support.
• Ensure all onboarding documentation is complete and accurately filed, including contracts, right-to-work checks, and qualifications.

Daily Operations and Support:

• Conduct daily project check-ins to monitor workforce readiness and compliance.
• Manage PPE and workwear requests, ensuring timely ordering and distribution to staff.
• Maintain personnel files, ensuring confidentiality and accuracy, and compliance with data protection standards.

Administrative and Reporting Duties:

• Update and maintain various project and personnel spreadsheets, including training matrices and PPE logs.
• Assist with generating and tracking Purchase Orders to support operational and project needs.
• Perform general filing duties for project documentation, including both digital and hard copy formats.
• Support internal and external audits by ensuring all documentation is complete and easily accessible.

Skills and Experience

• Demonstrated experience in project administration, coordination, or a related operational support role.
• Strong organisational abilities with the capacity to manage multiple tasks effectively.
• High attention to detail, with the ability to manage multiple administrative tasks simultaneously.
• Proficient in Microsoft Office Suite, particularly Excel, Outlook and, Word.
• Experience with certification and compliance management systems is desirable.
• Familiarity with GWO or other industry-specific training standards is advantageous.
• Proactive, self-motivated, and able to work independently.
• Strong communication and interpersonal skills, with the ability to build effective working relationships.
• Able to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Team player with a willingness to support across departments as needed.

Qualifications

• Holds a full UK driving license.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.

Extra information

Status

Open

Education Level

Secondary School

Location

Grimsby

Type of Contract

Full-time jobs

Published at

10-03-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English