Event Planner

Job description

Now Hiring: Event Planner II – Medical Affairs (Contract)

Seeking a detail-oriented and proactive Event Planner II to support Medical Affairs Meetings & Events. This contractor role is responsible for the compliant planning and execution of Advisory Boards, departmental meetings, and other HCP-facing programs.

Key Responsibilities:

• Lead end-to-end planning of Medical Affairs Advisory Boards and strategic meetings

• Serve as primary point of contact for HCPs regarding travel, logistics, and honoraria

• Manage HCP contracts, fair market value review, and payment processing

• Ensure accurate Transfer of Value (ToV) reporting (Sunshine Act, EFPIA)

• Submit and track events through internal compliance and approval systems

• Negotiate and manage vendor contracts (venues, catering, AV, transportation)

• Conduct site visits and evaluate venues against compliance standards

• Develop and manage budgets, purchase orders, and expense reconciliation

• Partner cross-functionally with Legal, Compliance, Procurement, and Medical teams

• Attend events to ensure seamless on-site execution

• Prepare internal communications and post-event reporting/metrics

• Support process improvements and provide guidance on compliant event execution

Qualifications:

• Bachelor’s degree + 4+ years in pharmaceutical or compliant event planning

• Strong experience with HCP engagement, contracting, and regulatory requirements

• Proven ability to manage multiple priorities independently

• Excellent communication, negotiation, and stakeholder management skills

• Up to 25% international travel

Extra information

Status

Open

Education Level

Secondary School

Location

Greater London

Type of Contract

Full-time jobs

Published at

10-03-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English