Event Staffing Coordinator

Job description

Location: Dunsfold Aerodrome (Home of The Top Gear Track!), Cranleigh, Surrey (on-site)Salary: £28,000 per annumHours: Monday – Friday, plus two Saturdays per monthSaturday worked will be paid in addition to salary or given as a weekday off in lieuJob type: Full-time, Permanent

About Everyman Driving ExperiencesEveryman Driving Experiences is the UK's leading provider of supercar and motorsport driving days. With 24+ circuits nationwide, 400+ events each year, and a fleet of 300+ high-performance cars, we deliver unforgettable experiences to thousands of customers every season.

About the RoleWe are seeking a highly organised, confident and proactive Staff Coordinator to join our growing Events Team. This is a pivotal operational role responsible for coordinating event staff, managing logistics, and ensuring our nationwide events are fully and effectively staffed.

With over 350 live event days per year across the UK, this position requires exceptional planning skills, strong communication abilities, and the confidence to make informed staffing decisions in a fast-paced environment.

You will work closely with the Events Manager and wider team to ensure smooth delivery before, during, and after each event.

Key Responsibilities

Schedule and allocate freelance staff across 350+ annual event days

Match staff skillsets to event requirements to ensure operational excellence

Ensure events are neither under-staffed nor over-staffed by analysing booking volumes and customer numbers

Manage staffing logistics nationwide, ensuring clear coverage and contingency planning

Maintain clear and professional communication with up to 1,000 freelance team members

Provide clear event briefings, role expectations and operational guidance

Recruit, onboard and train new freelance staff

Deliver structured onboarding processes and event-specific training

Accurately document staff allocations and event details within the CRM system

Maintain up-to-date staffing records and compliance documentation

Handle last-minute changes and problem-solve staffing challenges efficiently

Conduct post-event reviews and provide feedback reports to the Events Manager

Identify opportunities to improve staffing processes and event delivery

Who We're Looking For

Exceptionally organised people with meticulous attention to detail

A confident communicator who can manage large groups professionally

A natural problem solver

Highly computer literate and comfortable using CRM systems

Capable of managing multiple projects simultaneously

Positive, resilient and solutions-focused

Desirable Experience

Previous experience in Events Coordination

Recruitment or staffing experience

Experience managing freelance or remote teams

What We Offer

Structured training and ongoing coaching

A supportive, competitive, high-energy environment

Clear career progression opportunities

Opportunity to work around exciting automotive events and venues

Employee discounts on driving experiences for you, friends, and family

Breakfast on the first Monday of every month

Company Events

Company pension

Employee recognition scheme

If you are highly organised, confident under pressure, and motivated to play a key role in delivering exceptional live events nationwide, we would love to hear from you!

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Extra information

Status

Open

Education Level

Secondary School

Location

London

Type of Contract

Full-time jobs

Published at

03-04-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English