Executive Assistant

Job description

Robert Half is partnering with a a well-established organisation operating within the building materials and construction supply sector, supporting trade professionals and customers across multiple locations in search for a Executive Assistant to support the executive team of the business.

Location: Central London

Hybrid: 3-4 days onsite depnding on CEO and senior stakeholder schedules.

***Executive Support Assistant***

The role:

The Executive Support Assistant will provide high-level, proactive support to members of the Executive Team, ensuring effective time management, coordination, and operational efficiency.

This role requires discretion, commercial awareness, and the ability to anticipate needs in a fast-paced, high-accountability environment. The Executive Support Assistant acts as a trusted partner, gatekeeper, and coordinator, enabling the Executive Team to focus on strategic priorities and business delivery.

Key Responsibilities:

Executive Support & Diary Management

• Proactively manage complex and frequently changing diaries
• Prioritise competing demands in line with business priorities and strategic focus
• Schedule internal and external meetings, ensuring appropriate preparation time
• Coordinate UK travel, accommodation, and logistics
• Ensure Executive time is effectively structured to maximise productivity and impact

Meeting, Board & Documentation Support

• Prepare high-quality meeting packs, presentations, and documentation
• Coordinate Board and Executive materials where required
• Take minutes in Executive meetings and track actions through to completion
• Monitor follow-up actions and ensure timely delivery
• Maintain consistent quality and accuracy of all Executive documentation

Stakeholder Management & Communication

• Act as a first point of contact for senior internal and external stakeholders
• Build strong working relationships across the business and leadership teams
• Manage communications with professionalism, judgement, and discretion
• Support the Executive Team in maintaining effective stakeholder relationships

Operational Coordination & Project Support

• Support key projects through scheduling, coordination, and progress tracking
• Monitor key deadlines and ensure alignment across functions and stakeholders
• Assist with planning events, meetings, and offsites
• Process expenses and support budget tracking where required
• Ensure deadlines, deliverables, and administrative processes are consistently met

Confidentiality, Judgement & Governance

• Handle sensitive and confidential information appropriately and securely
• Exercise sound judgement in managing communications, priorities, and requests
• Escalate issues appropriately and in a timely manner where Executive attention is required
• Operate with professionalism, discretion, and accountability at all times

Essential

• Proven experience supporting Executive-level leaders
• Exceptional organisational skills with experience managing complex diaries
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to work at pace and manage ambiguity and competing priorities
• Strong capability in Microsoft Office and collaboration tools

If this role aligns well with you,please click apply and I will give you a call to discuss in detail.

Extra information

Status

Open

Education Level

Secondary School

Location

London Area

Type of Contract

Full-time jobs

Published at

17-04-2026

Profession type

Technical

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English