Administrator Apprentice

Job description

Job Description

We are seeking a motivated, organised and enthusiastic Administration Apprentice to join our Head Office team.

This is a fantastic opportunity to gain hands-on experience in a professional business environment while studying towards a nationally recognised qualification. You will support various administrative functions across the department, contributing to the smooth and efficient operation of the business.

About The Role:

As an Administrator Apprentice, you will play a key supporting role within our Head Office team, helping to ensure the smooth running of essential business processes across client services, finance, payroll, and systems administration.

Working as part of a supportive team, you will gain hands-on experience in a variety of operational areas including client onboarding, invoicing, payroll support, and data management using our core system (People Planner) and associated platforms.

Working 32 Hours Per Week, plus attending 1 day at college.

• As an employee you can earn extra money with our 'Refer a friend' scheme

• Fully funded induction and ongoing training and career development

• Access to 100'S eLearning courses.

• Permanent contract, we are not an agency.

• Mental health support with access to our qualified Mental Health First Aiders and Champions

• Blue Light membership paid discounts on travel, leisure, entertainment, food and drink, and more

• Wellbeing events and initiatives including gentle relaxation and gentle yoga, mindfulness and breathing techniques

• Staff appreciation incentives; Reward and Recognition with personal thoughtful gifts.

About The Role

Key Responsibilities - Your work will help ensure that:

• Client records are accurate and up to date from onboarding through to live service delivery

• Invoicing and billing processes are completed correctly and issued in a timely manner

• Payroll data is checked and prepared accurately to support monthly payroll runs

• Employee and client information is consistently maintained across systems

• Operational data (such as planned vs actual activity) is monitored and kept accurate for reporting

• Credit control and Direct Debit processes are supported through basic administration tasks

• Utility and finance-related data is recorded and checked to support management accounts

You will also support regular data quality checks, help identify and escalate discrepancies, and contribute to maintaining high standards of accuracy across all administrative processes.

This is a varied and fast-paced role where you will learn to prioritise tasks, manage multiple responsibilities, and develop strong attention to detail, while being fully supported through your apprenticeship journey.

About You:

• Punctual and professional in all aspects of your work.

• Demonstrate strong organisational skills and the ability to prioritize tasks effectively.

• Willing to take direction and follow instructions.

• Understand the role and show enthusiasm to learn about the social care sector.

• Committed to both the company and your personal development throughout the apprenticeship.

• Able to maintain confidentiality and adhere to GDPR principles.

DO NOT apply if you require sponsorship, we will not progress your application

Altogether care is a family run care provider established in 1988 where we have been serving our local communities across the South and Southwest for over 35 Years! We nurture our colleagues to grow and develop, with many of our management team promoted internally, this career choice gives you opportunities for personal and professional growth.

Other organisations might call this role: Apprentice Administrator, Apprentice Associate, Recruitment Assistant, Staffing Administrator .

All successful applicants will be subject to an enhanced DBS.

Extra information

Status

Open

Education Level

Secondary School

Location

Chapelhay

Type of Contract

Full-time jobs

Published at

03-05-2026

Profession type

Admin / Secretarial

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English