Global Office Portfolio & Facilities Lead

Job description

Global Office Portfolio & Facilities Lead | 12 Month Fixed Term Contract

About the Role

We are seeking an experienced and commercially minded Global Office Portfolio & Facilities Lead to take ownership of our international office footprint. This is a high-impact role responsible for managing the full lifecycle of our global office portfolio while building a lean, scalable facilities capability that supports organisational growth.

You will operate with a high degree of autonomy, partnering with internal stakeholders and external providers to ensure our workplaces are efficient, compliant, and aligned with business needs.

Key Responsibilities

Global Office Portfolio Management

• Oversee the full lifecycle of the global office portfolio, including renewals, lease negotiations, exits, and sourcing new premises
• Manage relationships with brokers and office providers, ensuring commercial terms and service levels are optimised
• Ensure all offices remain safe, compliant, and fit for purpose

Data, Contracts & Governance

• Centralise and maintain all real estate data, contracts, and key dates
• Establish a single source of truth for property information
• Track and report on rent, service charges, and budgets, providing clear financial visibility

Facilities Capability Build

• Design and implement a lean, cost-efficient global facilities model
• Establish processes for maintenance, issue resolution, and vendor management
• Define standards, workflows, and responsibilities for scalable operations
• Prepare the function for seamless transition into BAU

Operational Delivery & Continuous Improvement

• Act as the escalation point for vendors and service providers
• Implement centralised reporting for facilities issues and performance
• Identify opportunities to improve efficiency, reduce costs, and enhance workplace experience
• Partner with internal teams to align workplace operations with business needs

About You

Experience & Skills

• Proven experience managing a global or multi-site office portfolio
• Strong background in facilities management and workplace operations
• Experience negotiating leases and managing commercial contracts
• Demonstrated ability to build processes and operating models from scratch
• Strong analytical and organisational skills, with experience managing complex data
• Commercially astute with budget management experience
• Comfortable working in a fast-paced, autonomous environment
• Passion for continuous improvement and operational excellence

Communication & Stakeholder Management

• Excellent written and verbal communication skills
• Confident engaging and influencing stakeholders at all levels
• Strong negotiation and relationship management capabilities

What We’re Looking For

• Someone aligned with our values and culture
• A proactive problem-solver who thrives on building and improving systems
• A collaborative professional who can drive change across a global organisation
• A strong advocate for compliance, data protection, and inclusive workplace practices

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Full-time jobs

Published at

02-05-2026

Profession type

ICT

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English