Projects Coordinator / Contract Administrator - Data Centers MEP

Job description

Project Coordinator / Contract Administrator

Salary range (subject to experience) : £40,000–£55,000 + Benefits & Career Progression

Location: East Grinstead (Surrey/Sussex border) – Hybrid (3 days onsite) + odd days in, HQ in London, 1-2 days working from home.

Sector: Data Centre & Critical Infrastructure (MEP Engineering)

About the Role

We’re partnering with a specialist delivery team in the data centre and critical infrastructure sector, looking for a proactive Project Coordinator / Contract Administrator to support complex, fast-paced MEP projects.

This is a pivotal role bridging project delivery and commercial management, ensuring programmes stay on track, contracts are administered efficiently, and stakeholders are aligned throughout the project lifecycle.

Why You’ll Love This Role

• Work on high-value, cutting-edge data centre projects across the UK
• Clear career progression into project or commercial management pathways
• Support for professional development (RICS / CIOB / APM)
• Collaborative, delivery-focused team environment

Key Responsibilities

Project Coordination:

• Maintain and update project programmes, trackers, and dashboards
• Organise and minute project meetings, ensuring actions are tracked to completion
• Manage document control for drawings, specifications, and correspondence
• Coordinate site logistics and MEP trade interfaces
• Liaise with contractors, consultants, and clients to monitor deliverables and risks
• Support milestone tracking and regular reporting

Contract Administration:

• Administer contracts under NEC, JCT, or FIDIC frameworks
• Manage Early Warning Notices (EWNs), Compensation Events (CEs), and RFIs
• Maintain contract registers and ensure compliance with timelines
• Support payment applications, variations, and change control processes
• Track contractual obligations and flag risks/non-compliance
• Manage handover documentation including O&M and commissioning records

What We’re Looking For

• 3–5 years’ experience in project coordination or contract administration
• Background in data centres, critical infrastructure, or large-scale MEP projects
• Working knowledge of NEC3/4, JCT, or FIDIC contracts
• Strong document control and reporting capability
• Excellent stakeholder management skills across contractor, consultant, and client teams
• High attention to detail and ability to operate under pressure
• Exposure to MEP systems (HV/LV, HVAC, UPS, BMS) is advantageous

The Ideal Candidate

You are a dynamic, self-managing individual, comfortable juggling multiple priorities, organising senior project meetings, and liaising with specialist subcontractors and stakeholders. Flexible travel between home and project sites is required.

Extra information

Status

Open

Education Level

Secondary School

Location

East Grinstead

Type of Contract

Full-time jobs

Published at

19-05-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English