Part Time Admin Support (London)

Job description

AboutWe are seeking a proactive and highly organized Administrative Support professional to join our London studio on a part-time basis. This is a varied, business-wide role at the heart of our day-to-day operations, supporting reception, administration, and studio coordination activities. The successful candidate will play a key role in ensuring the smooth running of the office, maintaining front-of-house excellence, and providing essential support across teams. Working closely with the studio management team, this position offers the opportunity to take ownership of core administrative functions while contributing to a collaborative and fast-paced working environment.

Tasks & ResponsibilitiesReception Role (Business-wide role)

Acting as the first point of contact for the business, this role ensures a professional front-of-house presence and smooth day-to-day communication across teams and offices.

Switchboard (coordination with Leeds)

Managing the reception inbox

Managing the secretarial inbox

Dealing with outgoing post (when required)

Dealing with couriers

Note: Reception switchboard and inbox coverage must be maintained 5 days per week, between 8:30am–5:00pm. Working days and hours should align to support this coverage.

General Administration (London)

Supporting the London studio's daily operations, this role provides efficient administrative assistance and coordination across a range of activities.

General admin support within the studio

Booking train tickets and accommodation for awards and events (following PO approval)

Booking train tickets and accommodation for project-related business travel (following PO approval)

Ordering consumables in conjunction with accounts (e.g. Stationery and office supplies).

Facilities (London)

Organising access cards

Topping up and cleaning the coffee machine

Supporting liaison with management company and landlord.

Events and BD (Business-wide)

Assisting in organising BD events such as BCO, MIPIM, and UKREiiF

Preparation and submission of POs to accounts.

Ad Hoc Support

Ad hoc support as necessary during the working day, coordinated with the studio management team

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Extra information

Status

Open

Education Level

Secondary School

Location

London

Type of Contract

Full-time jobs

Published at

21-05-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English