Band 4 Personal Assistant

Job description

Personal Assistant - Strategic Planning and Performance Group (SPPG)
Department of Health (HSCNI)
Rate of pay - £14.06 per hour

Are you an organised and proactive administrator looking to make a meaningful impact within Health and Social Care in Northern Ireland?
The Strategic Planning and Performance Group (SPPG) plays a vital role in commissioning health and social care services across Northern Ireland, ensuring safe, high-quality outcomes for patients and value for the public purse. We are seeking a highly motivated Personal Assistant to join the Performance, Safety and Service Improvement Directorate and support senior leadership in delivering key priorities.

The Role
As a Personal Assistant, you will be an integral part of the Directorate's business support function, providing high-level administrative and secretarial support to the Director and senior management team, as well as programme teams.
This is a varied and fast-paced role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to senior managers and programme teams
• Manage complex diaries, coordinate meetings, and prepare associated documentation
• Organise and service meetings, including agenda preparation and minute taking
• Prepare high-quality reports, correspondence, and presentations, including PowerPoint briefings for senior-level performance meetings
• Maintain effective filing systems and ensure accurate data input across Directorate databases
• Coordinate conferences, workshops, and stakeholder events
• Arrange travel and accommodation for senior staff and prepare detailed itineraries
• Monitor and maintain records including staff appraisals, expenditure, and training compliance
• Ensure adherence to information governance policies and records management standards
• Provide PA cover to the Director as required

About You
You will be a confident and professional administrator with:

• Strong organisational and time management skills
• Experience providing PA or senior administrative support
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint
• The ability to handle sensitive information with discretion
• A proactive approach and the ability to work independently and as part of a team

About SPPG
SPPG commissions health and social care services for the population of Northern Ireland and operates under the direction of the Department of Health. Posts are employed via the Business Services Organisation (BSO), reflecting employment within HSCNI.

If interested please send cv or hit the Apply Button !

Brook Street NMR is acting as an Employment Business in relation to this vacancy.

Extra information

Status

Open

Education Level

Secondary School

Location

Ormeau

Type of Contract

Temporary full-time jobs

Published at

19-06-2026

Profession type

Admin / Secretarial

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English