QHSSE Document Controller (Part Time)

Job description

JOB TITLE
QHSSE DOCUMENT CONTROLLER

DEPARTMENT
QHSSE

DIVISION
Aberdeen

LOCATION
Aberdeen

HOURS
3 Days per week (Part Time)

MAIN PURPOSE OF JOB
To provide authoritative, proactive control of all Quality, Health, Safety, Security and Environmental (QHSSE) documentation forming part of the Company Integrated Management System (IMS), ensuring that all information is current, compliant, controlled, auditable, and always fit for operational use. The QHSSE Document Controller is responsible for ensuring integrity, governance, and effectiveness of Document control for all project specific requirements.

REPORTING RELATIONSHIP
Reports directly to the Group QHSSE Manager

KEY WORK AREAS RESPONSIBLE FOR
Due to the part‐time nature of this role, responsibilities are prioritised toward:

IMS integrity and compliance

Daily document control activities

Audit and regulatory readiness

Project and change support as directed

Those responsibilities include:

Assist in changes to the Integrated Management System (IMS)

Establish and enforce document control governance in line with project requirements

Control the flow of information between internal teams, client systems

Prevent the use and circulation of obsolete, uncontrolled, or superseded documents.

Challenge non‐compliant practices relating to document handling

Review and process information exchanges, ensuring compliance with agreed standards

Maintain the Operational Master Document Register, ensuring real‐time accuracy

Support project teams in compiling and issuing project deliverables and reports

Conduct routine health checks on the IMS to ensure documents remain accessible, usable, and audit‐ready.

Assist with and manage document control arrangements for:

Vessel acquisitions / New builds

Charterers requirements & documentation control

Management of change

COMMUNICATIONS
Clear, professional communication is essential to ensure document control requirements are understood and consistently applied.

QUALIFICATIONS/TRAINING & PERSONAL QUALITIES/CHARACTERISTICS

Experience in marine, offshore, renewable or energy sectors.

Proven experience in Document Control or Information Management

Strong understanding of document management processes and information workflows

Demonstratable knowledge of ISO standards in particular ISO 9001 :2015

Strong understanding of document management processes and industry best practices

Hands‐on experience with Electronic Document Management Systems (EDMS)

Strong understanding of controlled document lifecycles and audit expectations.

Knowledge of QHSSE documentation types & auditable requirements

Excellent written and verbal communication skills for effective collaboration

Detail‐oriented with a methodical and organised approach

Self‐motivated and proactive, with the ability to work independently and take initiative

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Extra information

Status

Open

Education Level

Secondary School

Location

Aberdeen

Type of Contract

Full-time jobs

Published at

27-06-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English