Executive Assistant (Fixed term, Part-time)

Job description

Executive Assistant (Fixed term, Part-time)
Location : University Park

Reference : SCI230326

The newly founded centre, Great British Chemicals, co-led by the University of Sheffield, University of Nottingham and Newcastle University, is looking for an executive assistant to support Nottingham's GBC lead and Principal Investigator Professor Mike George, based in the School of Chemistry. The team is looking for a proactive and highly organised executive assistant to support coordinating activities between Professor Mike George and partners to ensure good communication and delivery of research projects.

In this role, you will provide essential administrative and financial support to the Principal Investigator and project team. You'll manage schedules, prepare reports, and assist with document preparation for the Principal Investigator. You will organise logistics including travel bookings for Professor George and other members of the research group, as well as booking venues, sending agendas, and managing meeting reminders.

You will also support communication with external stakeholders, gather and summarise feedback from project partners in response to requests and follow up with partners to ensure timely and complete responses up‐to‐date knowledge of relevant systems and processes.

We're looking for someone with:

Good working knowledge of Microsoft Office packages including Word, PowerPoint and Excel

Excellent customer service skills, with experience of responding efficiently and effectively to in person, phone, and email enquiries from a range of partners

Experience of developing and maintaining a network of contacts throughout own work area

Experience of adapting own skills to new circumstances

Qualified to A level standard, or equivalent experience in a similar role

This is a part time position, with working hours 18 hours per week for a fixed term ending 31st July 2032. The role is available to start immediately.

Please contact Professor Mike George (Mike.George@nottingham.ac.uk) if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted.

Requests for secondment from internal candidates will be considered on the basis that prior agreement has been sought from both your current line manager and the manager of your substantive post, if you are already undertaking a secondment role.

Our university is a supportive, inclusive, caring and positive community. We welcome those of different cultures, ethnicities and beliefs – indeed this very diversity is vital to our success, it is fundamental to our values and enriches life on campus. Visit our Equality, Diversity and Inclusion website.

To help you succeed, we published Candidate Guidance to provide support on the application and interview process.

We welcome applications from UK, Europe and worldwide and aim to make your move to the UK as smooth as possible. Visit the Moving to Nottingham page for details.

Your application will be considered on an equal basis, subject to the relevant permission to work in the UK as set out by UK Visas & Immigration .

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Extra information

Status

Open

Education Level

Secondary School

Location

Nottingham

Type of Contract

Full-time jobs

Published at

27-06-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English