Executive Assistant (limited part-time)

Job description

We are looking for an Executive Assistant to support the Head of Customer Outcomes and Advocacy and members of their leadership team. This role requires high confidentiality, excellent communication skills, outstanding organization, and exceptional multitasking abilities.

What you'll do:

Manage complex calendars, including scheduling meetings, appointments and travel arrangements

Assist your Executive with time management

Coordinate and prepare materials for meetings, conferences, and presentations

Manage logistics for meetings, including coordination of team meetings and external events

Coordinate travel arrangements, including preparation and follow up (expense reports, etc.)

Book meeting rooms, research external venues as needed

Manage internal and external communications

Manage workflow items such as time‐off requests, purchase orders, distribution lists, etc.

Organize and maintain electronic files, ensuring confidentiality and easy retrieval of information

Assist with the preparation, editing and formatting of documents, presentations and spreadsheets

Coordinate and oversee special projects, ensuring their timely completion and successful outcomes

Act as a central contact between internal/external stakeholders, maintaining positive relationships and ensuring timely communication

Proactively identify opportunities to improve administrative processes and implement efficient solutions

Utilise approved AI‐enabled productivity tools and automation technologies in alignment with company policies to enhance operational efficiency, optimize workflows and support executive productivity

Establish close working relationships with Executive Assistants in other areas

What you bring:

Fluent in business English; German is a plus

5+ years of experience as a Management Support Specialist or similar role

Strong communication, teamwork and coordination skills are essential

Proficient in Microsoft Office Suite

Excellent verbal and written communication skills with strong attention to detail and accuracy

Demonstrated experience using AI‐enabled productivity tools (e.g., Microsoft Copilot or comparable technologies) in a professional setting, with the ability to apply such tools in compliance with organizational guidelines and data privacy standards

Exposure to or experience supporting customer‐facing teams in a high‐tech environment is considered a strong asset

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, gender (including pregnancy, childbirth, etc.), sexual orientation, gender identity or expression, protected veteran status, or disability, in compliance with applicable federal, state, and local legal requirements.

Successful candidates may be required to undergo a background verification with an external vendor.

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Extra information

Status

Open

Education Level

Secondary School

Location

Stanwell

Type of Contract

Full-time jobs

Published at

27-06-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English