Transport Office Coordinator

Job description

Transport Office Coordinator

Document Control, Invoicing & Commercial Administration

Location: Leyland

Salary: £30,000 + Benefits

Role: Permanent | Full Time

This isn't your typical administration role.

We're looking for a highly organised Transport Office Coordinator to become the link between Operations and Accounts, ensuring paperwork is accurate, complete and ready for invoicing.

Working within a busy transport and logistics environment, you'll take ownership of purchase orders, job documentation, supporting paperwork and invoice readiness, making sure nothing slips through the cracks.

This is a role for someone who enjoys bringing order to chaos, solving problems, chasing missing information and ensuring administrative processes are followed correctly.

If you're the type of person who spots inconsistencies, enjoys investigating discrepancies and takes pride in getting things right first time, we'd love to hear from you.

What You'll Be Doing

• Managing the flow of operational paperwork from start to finish
• Ensuring purchase orders, supporting documentation and job information are complete and accurate
• Chasing missing paperwork from internal teams, customers and suppliers
• Investigating discrepancies and resolving issues before invoices are raised
• Working closely with Operations and Accounts to ensure a smooth invoicing process
• Maintaining accurate records and document control procedures
• Supporting the reduction of invoice queries, disputes and delays
• Identifying opportunities to improve administration, documentation and reporting processes

What's In It For You?

• Join a growing and highly successful business
• Genuine opportunity to make a visible impact
• A role where your attention to detail will be valued and recognised
• Stable, long-term career opportunity
• Supportive team environment
• Competitive salary and benefits package

Ideal Background

We are particularly interested in candidates from:

• Transport Administration
• Traffic Office Administration
• Logistics Coordination
• Weighbridge Administration
• Commercial Administration
• Operations Administration
• Purchase Ledger
• Accounts Coordination
• Planning Administration
• Construction, Waste, Aggregates or Haulage environments

You may currently be working as a:

• Transport Administrator
• Traffic Administrator
• Logistics Coordinator
• Commercial Administrator
• Operations Coordinator
• Purchase Ledger Clerk
• Accounts Coordinator
• Weighbridge Administrator
• Planning Administrator
• Document Controller

What We're Looking For

• Experience working within a busy office or operational environment
• Excellent attention to detail
• Strong administration and document control skills
• Experience handling purchase orders, invoices, commercial paperwork or operational documentation
• Strong communication skills with the confidence to challenge missing or incorrect information
• Comfortable working across multiple systems and spreadsheets
• Good Excel and Microsoft Office skills
• A proactive, problem-solving mindset

Experience within transport, logistics, haulage, waste, construction, aggregates or commercial administration environments would be highly advantageous.

Commutable Locations

Preston, Leyland, Blackburn, Blackpool, Fleetwood, Poulton-le-Fylde, Lytham St Annes, Garstang, Kirkham, Thornton-Cleveleys and surrounding areas.

If you're organised, detail-focused and enjoy working in a fast-paced environment where accuracy really matters, we'd love to hear from you.

APPLY NOW for immediate consideration.

Extra information

Status

Open

Education Level

Secondary School

Location

Leyland

Type of Contract

Full-time jobs

Published at

11-07-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English