Executive Assistant - Bid Support (Architectural Practice)

Job description

This role is hybrid based in London but will require the successful candidate to travel to Oman on a regular basis.

We are working with this prestigious Architectural Practice who have a flair for creating contemporary award-winning projects and seeking an experience Executive Assistance who must have experience with bid support.

Work closely with the Director on a day-to-day basis, managing diary, correspondence, travel and meeting arrangements. You will Coordinate and help produce bid proposals and pitch documents: gather content from design teams, put together InDesign files and presentations, proofread submissions, track deadlines and liaise with business development/marketing.

Use AI tools confidently to speed up drafting, research, formatting and other administrative tasks between our clients four global offices, keeping communication smooth across time zones.

Juggle multiple concurrent tasks and priorities and handle sensitive/confidential Imperative that you will a solid understanding of the design process and how architects work; this is an administrative role, so design skills are not required.

Prior EA/PA experience within an architecture, engineering or design practice is an advantage ideally one that has engaged on projects across the Middle East.

Direct experience assisting with bid/proposal preparation (RFPs, RFQs, pitch decks) is essential with strong, confident working knowledge of InDesign for building presentation and bid documents, plus PowerPoint; excellent written English and proofreading/formatting skills.

Flexible to be based in London or Oman, with willingness to travel between the two; Arabic language skills is an advantage.

Extra information

Status

Open

Education Level

Secondary School

Location

Greater London

Type of Contract

Full-time jobs

Published at

13-07-2026

Profession type

Design / Fashion

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English