EA (Spanish Speaking - UHNW)

Job description

*NOTE* This role requires a Spanish speaker with previous experience working with UHNW principles and Talent*

A rare opportunity for an exceptional Executive Assistant to become the trusted right hand to a high-profile principal, supporting a fast-moving professional and personal world spanning complex scheduling, international travel, household operations, events, and artist relations.

This is a role for someone who thrives at the centre of the action: calm under pressure, relentlessly organised, highly discreet, and always one step ahead. No two days will look the same, and your judgement, adaptability, and attention to detail will make a visible difference every day.

This is far more than diary management. You will be the person who connects the dots, protects the principal's time, keeps multiple workstreams moving, and creates calm behind the scenes.

The role

Diary & Scheduling

• Manage an exceptionally busy and ever-changing diary across multiple time zones
• Coordinate internal and external meetings, calls, reservations, and appointments
• Prepare daily and weekly schedules, briefing notes, reminders, and priority lists
• Gatekeep and prioritise incoming requests, communications, and competing demands on time

Communications & Correspondence

• Support with correspondence, drafting emails, follow-ups, and light document preparation
• Liaise with senior internal stakeholders, external partners, advisors, and household or lifestyle contacts as needed

Personal, Lifestyle & Travel

• Oversee personal scheduling, bookings, reservations, gifting, errands, and lifestyle logistics
• Coordinate personal appointments, family logistics where relevant, and ad hoc projects
• Manage complex international and domestic travel, including flights, hotels, ground transport, visas, itineraries, and contingency planning
• Ensure seamless end-to-end travel experiences with real-time adjustments when plans change

Household & Staff Operations

• Support with the day-to-day coordination of household operations to ensure the principal's home life runs smoothly and efficiently
• Liaise with and help oversee household staff, ensuring schedules, priorities, and standards are clear and maintained
• Support recruitment coordination, onboarding, and administration for household staff as needed
• Coordinate closely with the principal's driver on daily schedules, route planning, airport runs, timing security, and last-minute changes

Projects, Events & Artist Relations

• Track action items, deadlines, and follow-ups across multiple workstreams
• Coordinate with teams, vendors, and external partners to keep projects moving
• Assist with planning, logistics, and on-the-ground coordination for pop-up events and activations
• Coordinate discreetly with music artists, representatives, and related stakeholders
• Support hospitality, travel, scheduling, and confidential logistics tied to artist activity
• Ensure privacy, professionalism, and smooth execution in high-profile environments

What we're looking for

• An accomplished Executive Assistant with experience supporting a senior, high-profile, or exceptionally busy individual
• A natural organiser who can bring structure, clarity, and momentum to constantly changing priorities
• Discreet, emotionally intelligent, and trusted with sensitive personal and professional information
• A polished communicator who builds strong relationships with senior stakeholders, household teams, partners, and creative talent
• Proactive and solutions-focused, with the confidence to anticipate needs and make sound decisions
• Flexible, resilient, and comfortable working across time zones, travel plans, events, and last-minute changes

Extra information

Status

Open

Education Level

Secondary School

Location

London Area

Type of Contract

Full-time jobs

Published at

01-08-2026

Profession type

Sport / Adventure

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English