Office Manager

Robert Half is looking for a Office Manager

Job description

Robert Half is partnering with a leading global shipping company, looking for a Senior Office Manager based in central London.

**Senior Office Manager**

Office: 5 days on-site

Location: City of London

Responsibilities

Administration & Building Management

Manage vendor and supplier relationships, from selection and contract negotiation to performance evaluation.
Oversee procurement activities, including inventory management and distribution of office supplies and consumables.
Plan and manage office renovation projects, including budgeting, scheduling, and coordination with contractors and stakeholders.
Coordinate and oversee building management activities, ensuring operational efficiency, prompt repairs, and compliance with safety standards, working alongside the landlord's building management team.
Liaise with the Compliance team to provide accurate data required for company audits.
Provide local IT support to employees, and support IT HQ with coordination, ordering, and roll-out of new equipment.

Finance

Administer and prepare invoices for payment, liaising with and coordinating our external local accountant on tax and accounting matters.
Manage petty cash, including cash advance payments in multiple currencies, plus monitoring, control, and accounting of expense statements.
Monitor the local bank account, oversee cash flow requirements, and initiate payment transactions for the office.
Prepare monthly bookkeeping information for the external accountant and support administration of government surveys.

Events

Own end-to-end planning for corporate and internal events.
Manage the entire event process from initial concept to final execution, meeting all requirements, audience needs, and objectives, and bringing creative ideas to enhance each event's success.
Identify, source, and negotiate with vendors and suppliers to secure the best partnerships, and maintain strong ongoing relationships for quality and timely delivery.
Provide on-site and remote support during events, resolving issues quickly to keep everything running smoothly.
Work closely with local accommodation partners to secure the best rates and service.

Requirements

Minimum 5 years' relevant senior office management experience, preferably with some events experience.
Notable experience in a similar role - someone who needs genuine care and attention to detail, not hand-holding.
An empathetic, caring, and service-oriented person with excellent interpersonal skills, who enjoys cooperating, interacting, and supporting colleagues with a hands-on approach.
A positive, helpful, and employee-focused attitude towards colleagues, with the right attitude and a bubbly, sociable personality comfortable with workplace banter and not overly sensitive.
A flexible, yet detail-oriented team player who is well-organised, proactive, and able to think outside the box to adapt to changing needs.
Confidence building relationships across departments and geographies, and openness to learning about industries outside your prior experience.
Competence in prioritising tasks, working within deadlines, and managing multiple projects at the same time.
Excellent written and verbal communication skills; comfortable using Microsoft Teams.
Not afraid to get stuck in and take initiative from day one.
Applicants must have the legal right to work in the UK.

Please click apply if this role aligns well with your skills and experience.

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