Family Legal Secretary

Job description

A highly regarded, top 200 law firm based Central London is seeking an experienced Legal Secretary / Legal PA to join its specialist Family Law team.

The Role:

• Opening new files and assisting with the firm's CDD and AML processes, including obtaining identification and maintaining accurate client records.
• Preparing AML documentation and liaising with Risk & Compliance where required.
• Managing Partner and fee earner diaries, inboxes and appointments.
• Liaising with clients, Courts and other third parties to arrange meetings and conferences.
• Taking telephone calls, dealing with enquiries and passing on accurate messages.
• Providing accurate and timely dictation support using digital dictation software.
• Formatting, proofreading and amending correspondence, Court forms and legal documentation in line with house style.
• E-filing and ensuring documents are accurately saved to the firm's document management system.
• Monitoring outstanding emails and ensuring matters are appropriately progressed.
• Preparing billing guides and draft bills, assisting with the billing process and ensuring completed bills are accurately saved and prepared for client delivery.
• Preparing posting slips for incoming and outgoing monies.
• Preparing legal forms and documentation using relevant systems.
• Preparing electronic Court bundles, including indexing, pagination, redaction, document merging and arranging documents chronologically.
• Monitoring and maintaining bundles to ensure compliance with Court directions and procedural requirements.
• Checking and assigning cases via the HMCTS online portal.
• Downloading Court documents and diarising key dates and deadlines.
• Recording deadlines contained within Court Orders and setting appropriate reminders.
• Assisting with file closure, including ensuring matters are closed correctly, funds are returned where applicable and files are sent to storage.
• Supporting the wider Family team with overflow secretarial and administrative duties.
• Assisting with general office, printing, scanning and postal requirements.
• Undertaking any other reasonable duties required to support the department and wider firm.

The Ideal Candidate:

• Experienced Family Legal Secretary or Legal PA who is confident supporting Partners and fee earners within a busy and demanding environment.
• Ideally have experience of working on complex financial remedy, children and/or domestic abuse matters, with an understanding of the sensitive nature of Family Law work.
• Excellent organisational and time-management skills.
• Strong diary-management experience and the ability to prioritise competing demands.
• A proactive approach, with the ability to anticipate fee earners' requirements.
• Excellent written and verbal communication skills.
• A professional, client-focused manner with strong interpersonal skills.
• High levels of discretion and confidentiality.
• The ability to remain calm and resilient when working under pressure.
• Excellent attention to detail.
• A collaborative and supportive approach to working within a team.
• Strong IT skills and confidence learning new systems.
• The ability to work towards a paperless working environment.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Full-time jobs

Published at

20-08-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English